Admin Assistant

Company Background:

We are representing a Singapore incorporated company named Sea Forrest they are specializes in providing the marine and offshore industry with sustainability solutions. They are focus on providing their customers with innovative solutions so that they can meet their companies ESG (Environment Sustainability and Governance) goals. The company has 2 main business units providing solutions for the energy transition and marine maintenance repair and overhaul.

Job Description:

• Assist in coordinating and scheduling training programs workshops and seminars for employees.
• Track employee training records ensuring that mandatory training is completed on time.
• Assist with administering and manage the companys insurance policies acting as the primary point of contact for all insurance-related matters including employee and corporate coverage.
• Liaise with insurance providers to ensure all policies both corporate and employee-related are up-to-date addressing any issues and ensuring smooth policy administration. Assist with recruitment onboarding and compliance for local and foreign interns/apprentices.
• Handle work passes visas and regulatory requirements for foreign candidates.
• Assist in identifying evaluating and selecting IT service providers for server hosting software development and data security and establish service agreements outlining responsibilities and expectations.
• Act as the primary point of contact with the IT service providers ensuring smooth day-to-day communication service support and issue resolution.
• Assist in implementing and maintaining ISO certification ensuring compliance through documentation internal audits and training support.
• Liaise with external auditors and departments to facilitate audits address non-conformities and report on ISO performance metrics to management.
• Maintain accurate and organized filing systems for all documents.
• Minutes taking prepare reports and presentations as needed by management.
• Manage and maintain executives calendars including scheduling appointments meetings and coordinating logistics.
• Other ad-hoc duties as assigned.

Job Requirement:

• Diploma or Bachelors degree in Business Administration Human Resources Accounting or a related field.
• Proven experience in an administrative or coordinator role preferably with exposure to L&D insurance or HR-related tasks.
• Excellent organizational and multitasking skills.
• Strong communication skills (both written and verbal).
• Fluent in both English and Mandarin.
• Ability to generate professional minutes of meeting and presentations.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving abilities and attention to detail.