Seasonal Office Services Administrative Specialist

RubinBrown is one of the nations leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience integrity and value. RubinBrown has revenue of approximately $240 million with 1000 team members across locations in Chicago Denver Kansas City Las Vegas Nashville and St. Louis.

The Office Services Administrative Specialist assists with general administrative duties in addition to tax return assembly.

Major Responsibilities

• Maintain Office/Pantry Supplies and refreshment areas (receive inventory stock move organize)
• Maintain general office appearance
• Prepare for meetings/events including room and meal set-up and clean-up
• Collect and process incoming and outgoing mail
• Process incoming and outgoing courier deliveries (e.g. FedEx)
• Provide back-up support to other administrative team members and assist other office services center team members with projects when necessary

Requirements

• High School Diploma
• Prior experience in office or retail environment

Preferred Experience/Background/Skills

• High School Diploma Associates or Bachelors Degree preferred
• Two or more years of work experience in a related position
• High attention to detail initiative and follow through
• Strong editing and organizational skills required
• Strong planning scheduling and problem solving skills
• Excellent written and oral communication skills
• Strong interpersonal skills; ability to interact effectively with all levels internally and externally
• Strong PC skills including Microsoft Word Excel and PowerPoint
• Ability to handle routine tasks with minimal supervision
• Ability to support multiple people and manage multiple priorities in a fast-paced environment
• Ability to work effectively in deadline situations
• Highly motivated professional energetic and resourceful
• Able to work independently with minimal supervision as well as a team member
• Ability to work in excess of normal work hours when necessary (approximately 55 hours a week during peak times)
• RubinBrowns dress code requires that employees maintain a professional appearance and engage in proper grooming

Working Conditions

• The typical office hours are 8:00 a.m. to 5:00 p.m.
• Travel for this position will be minimal
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift carry push pull up to 30-50 pounds
• Ability to speak English to communicate with clients team members etc.

One Firm

To foster a highly respected inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.

EEO Employer W/M/Vet/Disabled

Required Experience:

IC