Intermediate Coordinator, Practicum

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Reporting to the Senior Advisor Program Management Practicum the incumbent assists the Practicum Office in planning and managing practicums for Faculty programs enhancing the student experience while establishing and strengthening relationships and collaboration with the teaching community

This job description is currently under review.

In this role your responsibilities will include:

• Working with the practicum coordinator participates in all stages and areas of the practicum process including process and document preparation matching communication with partners police record checks practicum evaluation reports final grades protocols for student teachers in difficulty compensation of associate teachers requests for deferred practicums practicum absences and workplace insurance in accordance with Faculty practices and program school board and Ontario College of Teachers requirements.

• Solves matching problems before or during practicums. Promptly informs all affected persons (students associate teachers practicum coordinator administrators) of changes to practicums.

• Working with the practicum coordinator helps form promote and maintain partnerships with school boards and schools to facilitate recruitment of associate teachers.

• Serves as a resource person and advises clients on the practicum process and matters relating to own area of expertise.

• Prepares documents and reports that outline practicum details with regard to participants program requirements and meet Ontario College of Teachers requirements. Produces reports on practicum data based on stakeholders needs to update them on practicum status.

What you will bring:

• Postsecondary education in administration and office technology or an equivalent combination of education and work experience

• Two years demonstrated experience in a similar role

• Knowledge of postsecondary education programs and academic regulations

• Knowledge of the Ontario school system and the teaching milieu

• Experience in interpreting explaining and applying regulations and procedures

• Experience in providing customer service as a resource person

• Experience in maintaining successful partnerships

• Experience in using computer systems and software such as Windows Microsoft 365 applications (Word Excel PowerPoint Outlook) Acrobat Talisma the internet and databases

• Experience in entering and verifying data

• Tact diplomacy outstanding interpersonal skills and effective communication skills

• Excellent organizational and problem-solving skills

• Bilingualism French and English (spoken and written).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.