Office Coordinator( Waltham, MA)

Waltham, MA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

DPR Construction is seeking an office coordinator with at least 2 years of administrative experience. This position will work with all members of the organization as well as our clients and vendors and will be responsible for the following:

Greeting visitors and guests direct to appropriate person/meeting room.
Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
Mail open date stamp sort and distribute. If time critical email recipient.
Incoming Packages - Receive incoming packages (UPS Fed Ex USPS Amazon and Couriers) and notify recipients.
Outgoing Packages - Prepare outgoing packages as needed including inter-office delivery verification from shipping vendor and maintain shipping log.
Coding Invoices - Code Fed Ex account summary for region (in CMIC) and other invoices as requested.
Assist with conference room reservations.
Assist with conference room set-up for meetings and catering vendors to appropriate room for set-up.
Assist with daily lunch orders as needed.
Provide administrative support for marketing accounting insurance group.
Straighten and keep office appearance neat and orderly.
Conduct weekly inventory of office and kitchen. Keep supplies printers food and beverages fully stocked.
Create communications and presentations related to office administration activities. (Calendars Office Presentations BU-wide emails)
Liaison with facilities manager and janitorial service; promptly report any maintenance issues.
Position hours are 8:00 am to 4:30 pm with half hour lunch break. Workdays are Monday through Friday.

Qualifications

We are looking for a reliable detail-oriented team player with the ability to manage tasks produce quality work and consistently meet successful candidate will possess:

Excellent listening skills and strong communication skills.
Ability to identify and resolve issues.
Professionalism and pleasant demeanor.
Proficient computer skills.
2 years of administrative work.
A strong work ethic and a can-do attitude about DPR.
This position is salaried.
#LI-DF1

DPR Construction is a forward-thinking self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology life sciences healthcare higher education and commercial markets. Founded in 1990 DPR is a great story of entrepreneurial success as a private employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR youll have the chance to try new things explore unique paths and shape your future. Here we build opportunity togetherby harnessing our talents enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report Forbes Fast Company and Newsweek.

Explore our open opportunities at Experience:

Job DescriptionDPR Construction is seeking an office coordinator with at least 2 years of administrative experience. This position will work with all members of the organization as well as our clients and vendors and will be responsible for the following:Greeting visitors and guests direct to appro...

Job Description

Greeting visitors and guests direct to appropriate person/meeting room.
Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
Mail open date stamp sort and distribute. If time critical email recipient.
Incoming Packages - Receive incoming packages (UPS Fed Ex USPS Amazon and Couriers) and notify recipients.
Outgoing Packages - Prepare outgoing packages as needed including inter-office delivery verification from shipping vendor and maintain shipping log.
Coding Invoices - Code Fed Ex account summary for region (in CMIC) and other invoices as requested.
Assist with conference room reservations.
Assist with conference room set-up for meetings and catering vendors to appropriate room for set-up.
Assist with daily lunch orders as needed.
Provide administrative support for marketing accounting insurance group.
Straighten and keep office appearance neat and orderly.
Conduct weekly inventory of office and kitchen. Keep supplies printers food and beverages fully stocked.
Create communications and presentations related to office administration activities. (Calendars Office Presentations BU-wide emails)
Liaison with facilities manager and janitorial service; promptly report any maintenance issues.
Position hours are 8:00 am to 4:30 pm with half hour lunch break. Workdays are Monday through Friday.

Qualifications

We are looking for a reliable detail-oriented team player with the ability to manage tasks produce quality work and consistently meet successful candidate will possess: