Accounts Assistant

Recruitment Matters Africa Pvt Ltd

Job Location:

Ndola - Zambia

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

1. Accounts Payable

Receive verify and process supplier invoices accurately and within agreed timeframes to ensure timely payment and maintain good supplier relationships.
Match supplier invoices to purchase orders and delivery notes ensuring that all supporting documentation is complete and discrepancies are identified and resolved.
Prepare and review supplier reconciliations on a regular basis investigating and resolving any variances or outstanding items.
Assist with the preparation and execution of weekly or monthly payment runs ensuring correct approvals are obtained in line with company policies.
Respond to and resolve supplier queries professionally and efficiently liaising with internal departments where necessary to address issues related to pricing delivery or documentation.

2. Accounts Receivable

Generate and issue customer invoices accurately and in accordance with agreed billing terms and contractual requirements.
Monitor outstanding debtor balances and follow up with customers to ensure timely payment of invoices.
Prepare and maintain debtor reconciliations ensuring customer accounts are accurate and up to date.
Assist with credit control activities including credit limit monitoring customer account reviews and escalation of overdue accounts where required.
Maintain accurate records of all debtor-related transactions and communications.

3. General Ledger Support

Assist with the preparation and processing of journal entries ensuring all entries are accurate and properly supported.
Maintain accurate and up-to-date financial records within the general ledger ensuring transactions are correctly coded and allocated.
Support month-end and year-end closing processes by preparing schedules reconciling accounts and assisting with financial reporting requirements.
Perform bank reconciliations on a regular basis investigating and resolving reconciling items in a timely manner.
Assist the Finance Manager with ad hoc financial analysis and reporting as required.

4. Administrative Support

Maintain organised and accurate filing systems for financial documentation both electronically and in hard copy in line with company record-keeping policies.
Prepare financial reports schedules and summaries as requested by management or auditors.
Assist with internal and external audit preparation by gathering documentation responding to audit queries and ensuring audit files are complete and accurate.
Ensure compliance with internal controls finance policies and procedures and highlight any potential risks or control weaknesses to management.
Provide general administrative support to the Finance Department as required.

Minimum Requirements

Qualifications

Diploma or Certificate in Accounting Finance Bookkeeping or a related field.
Currently studying towards a higher or professional accounting qualification will be considered an advantage.

Experience

1 to 3 years proven experience in a finance accounting or accounts-related role.
Hands-on experience working with accounting software such as Sage Pastel Xero SAP or similar financial systems.
Strong working knowledge of Microsoft Excel including basic formulas reconciliations and data analysis.

Key Skills and Competencies

High level of accuracy and strong attention to detail when processing financial information and documentation.
Excellent numerical ability with a clear understanding of basic accounting principles.
Strong organisational and time-management skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
High level of integrity and professionalism with the ability to handle confidential financial information discreetly.
Good verbal and written communication skills with the ability to interact effectively with suppliers customers and internal stakeholders.
Ability to work independently with minimal supervision as well as collaboratively as part of a finance team.
Strong problem-solving skills and the ability to identify discrepancies and resolve issues efficiently.

Performance Indicators

Accuracy and completeness of financial data captured and maintained.
Timely processing of supplier invoices customer invoices and payments.
Effectiveness of debtor follow-ups and reduction of outstanding balances.
Adherence to finance procedures internal controls and company policies.
Level of audit readiness including the availability and accuracy of supporting documentation.

Key Responsibilities 1. Accounts Payable Receive verify and process supplier invoices accurately and within agreed timeframes to ensure timely payment and maintain good supplier relationships. Match supplier invoices to purchase orders and delivery notes ensuring that all supporting documentatio...