Accounts Assistant
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Key Responsibilities
1. Accounts Payable
- Receive verify and process supplier invoices accurately and within agreed timeframes to ensure timely payment and maintain good supplier relationships.
- Match supplier invoices to purchase orders and delivery notes ensuring that all supporting documentation is complete and discrepancies are identified and resolved.
- Prepare and review supplier reconciliations on a regular basis investigating and resolving any variances or outstanding items.
- Assist with the preparation and execution of weekly or monthly payment runs ensuring correct approvals are obtained in line with company policies.
- Respond to and resolve supplier queries professionally and efficiently liaising with internal departments where necessary to address issues related to pricing delivery or documentation.
2. Accounts Receivable
- Generate and issue customer invoices accurately and in accordance with agreed billing terms and contractual requirements.
- Monitor outstanding debtor balances and follow up with customers to ensure timely payment of invoices.
- Prepare and maintain debtor reconciliations ensuring customer accounts are accurate and up to date.
- Assist with credit control activities including credit limit monitoring customer account reviews and escalation of overdue accounts where required.
- Maintain accurate records of all debtor-related transactions and communications.
3. General Ledger Support
- Assist with the preparation and processing of journal entries ensuring all entries are accurate and properly supported.
- Maintain accurate and up-to-date financial records within the general ledger ensuring transactions are correctly coded and allocated.
- Support month-end and year-end closing processes by preparing schedules reconciling accounts and assisting with financial reporting requirements.
- Perform bank reconciliations on a regular basis investigating and resolving reconciling items in a timely manner.
- Assist the Finance Manager with ad hoc financial analysis and reporting as required.
4. Administrative Support
- Maintain organised and accurate filing systems for financial documentation both electronically and in hard copy in line with company record-keeping policies.
- Prepare financial reports schedules and summaries as requested by management or auditors.
- Assist with internal and external audit preparation by gathering documentation responding to audit queries and ensuring audit files are complete and accurate.
- Ensure compliance with internal controls finance policies and procedures and highlight any potential risks or control weaknesses to management.
- Provide general administrative support to the Finance Department as required.
Minimum Requirements
Qualifications
- Diploma or Certificate in Accounting Finance Bookkeeping or a related field.
- Currently studying towards a higher or professional accounting qualification will be considered an advantage.
Experience
- 1 to 3 years proven experience in a finance accounting or accounts-related role.
- Hands-on experience working with accounting software such as Sage Pastel Xero SAP or similar financial systems.
- Strong working knowledge of Microsoft Excel including basic formulas reconciliations and data analysis.
Key Skills and Competencies
- High level of accuracy and strong attention to detail when processing financial information and documentation.
- Excellent numerical ability with a clear understanding of basic accounting principles.
- Strong organisational and time-management skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
- High level of integrity and professionalism with the ability to handle confidential financial information discreetly.
- Good verbal and written communication skills with the ability to interact effectively with suppliers customers and internal stakeholders.
- Ability to work independently with minimal supervision as well as collaboratively as part of a finance team.
- Strong problem-solving skills and the ability to identify discrepancies and resolve issues efficiently.
Performance Indicators
- Accuracy and completeness of financial data captured and maintained.
- Timely processing of supplier invoices customer invoices and payments.
- Effectiveness of debtor follow-ups and reduction of outstanding balances.
- Adherence to finance procedures internal controls and company policies.
- Level of audit readiness including the availability and accuracy of supporting documentation.
