Administrative Assistant I 528538

Pay Grade/Pay Range:Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization:217602 - The Childrens Program-Child Dev R

Normal Work Schedule:Monday - Friday 8:15am to 5:15pm

Job Summary:The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Acts as the first point of contact for all parents visitors UA students faculty staff and external contacts for the Childrens Program either in person or by phone. Answers questions directs inquiries to the appropriate person and assists in managing the database for all persons requiring access to the childrens area while maintaining confidentiality. Maintains waiting list databases and email communications. Assists in supervising work study and graduate students. Secures substitute teachers as needed. Maintains USDA records. Assists with budgets and requisitions. Assists with travel itineraries. Oversees work orders and other duties as needed to assist with the Director and Assistant Director.

Required Minimum Qualifications:High school diploma or GED or higher.

Skills and Knowledge:Basic understanding of personal computers and other office equipment. Good organization and public relations skills. Knowledge of Microsoft Word Excel Publisher Database management Outlook Banner Concur Child Nutrition Program and AIM. Friendly engaging professional and discrete. Excellent communication skills both verbal and written.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.