Fiscal Services-Fiscal Assistant III (Contractual)

Performs a variety of complex accounting clerical and general clerical duties in support of the Office of the Controller. Prepares reviews and maintains accounting budgetary and fiscal records and reports. Processes and reviews various financial documents and transactions. Performs other related duties as required.

• Processes interfaces and uploads transactions to the financial system. Reviews documents to ensure their proper backup.
• Processes the manual disbursement documents in the financial system to record Automated Clearing House (ACH) disbursements.
• Maintains system open and close periods to ensure transactions are posted to the proper fiscal year.
• Processes periodic batch and chain jobs in the financial system and monitors them for completion.
• Reviews journal entries for proper backup documentation and accurate coding and approvals.
• Receives reviews and processes invoices for a variety of payable accounts. Resolves discrepancies which may require extensive research.
• Reviews purchase orders invoices receiving confirmations invoice approvals and purchase order verifications to ensure that payments to vendors can be made promptly.
• Processes reimbursements to schools and travel and mileage reimbursements for employees. Ensures their compliance with travel policies rules and procedures.
• Verifies the accuracy of accounts payable checks before mailing.
  
  

Education Training and Experience:

• Graduation from an accredited college or university with an associates degree or the completion of 60 college credits.
• Three years of experience performing complex accounting bookkeeping and/or purchasing/procurement card clerical duties.

Licenses and Certificates:
N/A

Knowledge Skills and Abilities:

• Knowledge of the principles and practices of accounting clerical work. Knowledge of automated accounting systems. Knowledge of personal computers and office software applications.
• Skill in organizing preparing and maintaining data in electronic and paper formats. Skill maintaining accurate records and preparing reports.
• Skill in maintaining and analyzing ledgers journals and other accounting records and statements.
• Skill in the use of spreadsheet word processing and database applications. Skill in communicating effectively.
• Ability to establish and maintain effective working relationships with others.

SALARY: $38.97 per hour (CONTRACTUAL POSITION)

OTHER COMPENSATION:
Visit the BCPS Office of Payroll website for additional information on pay scales other compensation and leave accruals at AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment. It requires the use of keyboards calculators and other office equipment.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals supervisors managers mentor teachers and university/college references from colleagues friends community members not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the Work Experience section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses Certifications and Education:

• Applicants are required to submit proof of licenses certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicants major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses Certifications and Education may result in your application not being considered. Proof of licenses certifications and/or education must be submitted with your application.

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at Requirements:
  • All people employed by the Baltimore County Public Schools regular and temporary are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
  • Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
  • If you have military experience you will be asked to provide a copy of DD214.
  • Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.

  
  
  Contact Information:

  Office of Temporary & Support Services

  Email:

  Phone: