Executive Assistant

Salt Lake, UT - USA

Yearly Salary: $ 71500 - 95000

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Hose and Rubber Supply is seeking a highly capable proactive Executive Assistant (EA) to support the CEO and senior leadership team including the Vice Presidents of Revenue Operations and Finance.

This role is ideal for an experienced EA who thrives in a collaborative entrepreneurial environment and enjoys enabling leaders to operate at their best. This is a hands-on onsite position based at the companys South Salt Lake headquarters supporting a fast-moving executive team with a consistent in-office presence and a typical full-time workload of approximately 45 hours per week. The Executive Assistant will serve as a trusted partner to the executive teamanticipating needs creating structure where helpful and ensuring strong follow-through on priorities.

Hose and Rubber Supply is an employee-owned (ESOP) organization with approximately 100 employees across five states. Our culture is practical team-oriented and growth-minded with a strong emphasis on ownership accountability and collaboration.

EOS Ownership & Meeting Execution

Hose & Rubber Supply operates using the Entrepreneurial Operating System (EOS). This role will play a key part in supporting and reinforcing EOS discipline across the executive team.

Responsibilities include: - Owning execution of the EOS meeting cadence including weekly executive meetings and quarterly and annual planning sessions - Preparing and maintaining scorecards rocks issues lists and agendas - Managing meeting logistics capturing decisions and action items and ensuring follow-through - Developing a strong working knowledge of EOS and supporting consistent operating rhythms

Financial & Business Support

Develop an understanding of P&Ls and key financial drivers (does not own the P&L)
Track and manage budgets related to travel events and executive initiatives
Organize financial data and proactively flag variances trends or potential risks

Key Responsibilities

Provide direct administrative support to the CEO and three senior executives
Manage complex calendars meetings and logistics to optimize executive time
Prepare organize and standardize materials for executive meetings including presentations and agendas
Track action items and follow-ups to support accountability and execution
Streamline executive workflows processes and communication
Partner closely with an existing administrative assistant to ensure seamless coordination
Serve as a liaison between executives and internal teams
Support leadership meetings offsites and special projects as needed

Qualifications

5 years of experience supporting senior executives as an Executive Assistant
Demonstrated ability to support multiple executives and manage competing priorities
Strong business acumen with the ability to anticipate needs and exercise sound judgment
Highly organized proactive and comfortable operating in a less structured environment
Confident communicator with professionalism and discretion
Exceptional organizational skills with the ability to prioritize effectively
Strong written and verbal communication skills including drafting executive-level correspondence
Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) Microsoft Teams and virtual meeting platforms
Bachelors degree preferred or equivalent combination of education and experience

Compensation

$71500 to $95000 per year (base salary of $71500 to $83500 plus quarterly Employee Owner Incentive bonus program)
Schedule:45 hours a week
Benefits offered:
- Paid Holidays and Flexible Time Off
- Medical Dental and Vision Insurance
- Life & Disability Insurance
- 401(k) Match and ESOP Contribution Retirement Benefits

We are an Equal Opportunity Employer including disability/vets.

Required Experience:

Hose and Rubber Supply is seeking a highly capable proactive Executive Assistant (EA) to support the CEO and senior leadership team including the Vice Presidents of Revenue Operations and Finance.This role is ideal for an experienced EA who thrives in a collaborative entrepreneurial environment and ...