Project Manager Executive Business Operations Partner

Company Overview
Keystone Advisors is a full-service marketing company aligned with Top Health Insurance Carriers to provide our partners and clients a broad and competitive portfolio of Insurance Options. We have over 20 years of experience in Insurance marketing while serving our local communities with Medicare Individual Group Health Life and Annuity products. Our core values are Customer service integrity compassion tenacity and collaboration.

Position Summary

We are seeking a high-caliber execution-obsessed Project Manager / Executive Business Operations Partner to support a fast-moving multi-business entrepreneur overseeing organizations across:

• Insurance Brokerage & BPO Operations

• Healthcare & Data Technology Platform

• Non-Profit / Community Impact Initiatives / Events and Annual Exec/Sales Summits

This role serves as a force multiplier for the CEO translating strategy into execution keeping multiple companies aligned and ensuring projects move from idea launch scale without chaos.

This is not a traditional admin role. This is a hybrid of:

• Project Manager

• Operations Integrator

• Executive Partner

Some travel will be required to support executive initiatives partnerships site visits and key events.

Core Responsibilities

Enterprise Project Management

• Manage cross-company projects across insurance BPO tech nonprofit and real estate

• Build and maintain project plans timelines risk trackers and milestone dashboards

• Coordinate cross-functional teams (Sales Ops Tech Finance Compliance Community Partners)

• Drive accountability on deliverables and deadlines

• Track KPIs and provide executive-ready status reporting

Executive Operations Support

• Act as execution extension of CEO priorities

• Prepare briefing materials talking points and executive summaries

• Support partnership launches acquisitions and new market expansion initiatives

• Assist with vendor selection contract coordination and implementation timelines

• Anticipate needs before they become fires

Business Line Support

Insurance Brokerage / BPO

• Support membership growth initiatives

• Coordinate call center launches staffing models and vendor integrations

• Track performance metrics and service level standards

• Assist with carrier and partner implementation projects

Technology Platform

• Support product rollout coordination

• Assist with implementation timelines and client onboarding projects

• Track sprint deliverables and cross-team dependencies

Non-Profit / Community Programs

• Coordinate event planning and community initiatives

• Support grant tracking and partnership deliverables

• Help manage volunteer and outreach programs

Real Estate / International Assets

• Coordinate vendors property management and project improvements

• Track investment timelines and documentation

• Assist with international coordination when applicable

Travel Expectations

• Estimated 1025% travel includes: Conferences Partner meetings Community events Property visits and Executive planning sessions

Required Qualifications

• 5 years Project Management Operations or Chief of Staff support experience

• Experience supporting executives or founders preferred

• Strong multi-project management across different industries

• High discretion and professionalism (youll see everything)

• Advanced organizational and prioritization skills

• Strong written and executive communication skills

• Comfortable in high-growth fast-change environments

Preferred Experience

• Healthcare Insurance or BPO operations exposure

• Technology implementation or SaaS environment experience

• Non-profit or community program coordination

• Real estate or asset management exposure

• Experience working in founder-led or high-growth companies

Tech Stack Familiarity (Preferred)

• CRM platforms (Salesforce or similar)

• Project tools (Jira Monday Confluence Smartsheet)

• Data dashboards / reporting tools

• Microsoft Office Google Workspace

• AI productivity tools (working smarter not harder)

Success Profile

You will thrive here if you:

• Move fast but dont break important things

• Love turning messy ideas into clean execution plans

• Can talk strategy with executives and logistics with operators

• Stay calm when everything is priority #1

• Are wildly trustworthy

Compensation

• Competitive salary based on experience

• Performance bonus potential

• Travel expense coverage

• Growth path into senior operations or chief of staff leadership

• Full Benefits Package: Health Dental Vision 401K Gym Membership / wellness PTO and Paid Holidays.

Why This Role Matters

You will directly help scale multiple businesses impacting:

• Healthcare access

• Community outcomes

• Technology innovation

You are not just supporting operations. You are helping build an ecosystem.