Program Manager Academic Affairs & Innovation Executive Assistant

The Board of Regents is established in the Louisiana Constitution as the states coordinating board for higher education working with four management boards 32 public degree-granting institutions and four special-purpose institutions. The BoR sets statewide policy related to higher education; advocates for higher education systems and institutions; distributes state-provided funding in accordance with legislative actions; and administers granting programs related to the advancement of the missions of postsecondary education systems and institutions. The Board of Regents contains three programs which include the Board of Regents the Louisiana Office of Student Financial Assistance (LOSFA) and the Louisiana Universities Marine Consortium (LUMCON).

POSITION OVERVIEW:

The Program Manager Academic Affairs and Innovation/Executive Assistant reports directly to the Deputy Commissioner for Academic Affairs & Innovation. This position is responsible for all administrative matters related to the Deputy Commissioners office and purview and serves as a confidential assistant on a wide variety of tasks. As Program Coordinator for Academic Affairs and Innovation this position also acts as the employee primarily responsible for the logistical coordination of Academic Affairs initiatives and events.

MINIMUM QUALIFICATIONS:

• Baccalaureate degree in any field.
• Working with or within postsecondary environments.
• Familiarity with contract management and procurement processes.
• Experience in editing and updating web content.

IDEAL CANDIDATE/PREFERRED QUALIFICATIONS:

• Masters degree in higher education related field.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Essential and other important duties and responsibilities may include but are not limited to the following:

Academic Affairs Program Coordination

• Coordinates inquiries related to the SREB Academic Common Market and Regional Contract Program including providing guidance to applicants and processing/tracking Louisiana residency applications.
• Plans and executes logistics for Academic Affairs & Innovation initiatives and events (e.g. Meauxmentum Summits Corequisite Academies) including venue coordination agenda preparation participant communication and on-site support.
• Produces and manages meeting materials and provides administrative supportincluding set up agenda preparation and minute takingfor committees councils and advisory groups such as:
  • Statewide Articulation and Transfer Council
  • Postsecondary Inclusive Education Advisory Council
  • Postsecondary system leadership meetings
  • Postsecondary system data advisory team
• Coordinates the development proofing and delivery of Academic & Student Affairs Committee Board documents including monitoring deadlines reviewing presentation materials and supporting website updates for agendas and documentation.
• Develops monitors and maintains division contracts working with Finance and Sponsored Initiatives to assist with contract language payment schedules and award documentation related to Academic Affairs initiatives.
• Develops and maintains division and unit records including reports institutional documentation meeting materials personnel files schedules timesheets and other business records.
• Maintains division website(s) ensuring content accuracy posting updates and recommending improvements.
• Coordinates the production and delivery of Board materials and assists with ensuring accuracy consistency and timely publication.

Executive Support to the Deputy Commissioner

• Manages the Deputy Commissioners calendar including scheduling prioritization and preparation of materials for meetings speaking engagements and internal/external events.
• Plans and coordinates travel for the Deputy Commissioner including booking arrangements preparing itineraries and managing travel documentation.
• Serves as primary point of contact for internal and external inquiries directed to the Deputy Commissioner and the division ensuring timely response and prioritization of communications from government officials educational institutions and community partners.

Division Support

• Supports division staff with scheduling meeting coordination correspondence and travel documentation.
• Provides back-up support to the Executive Assistant to the Commissioner and the Board as needed.

HOW TO APPLY:

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.

Contact Information:

Kimberly Small

The Board of Regents is a State As a Model Employer (SAME) agency that supports the recruitment hiring and retention of individuals with disabilities.

The Board of Regents is an Equal Opportunity Employer

VACANCY INFORMATION:

This is an unclassified position.

This position is located in Baton Rouge LA.

Applications will be rejected if the applicant fails to meet the minimum qualifications submits an incomplete application or fails to apply by the closing date of the announcement.

Resumeswillnot be accepted in lieu of an application listing complete work experience and education.

Please make every effort to attach a copy of your transcript or any other materials as outlined in the posting to your application if possible.

In compliance with federal law all individuals hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form (I-9) upon hire.