Accounts Payable Assistant (Maternity Cover)
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB SUMMARY
We are seeking a proactive and selfmotivated Accounts Assistant to join our growing Finance Team on a temporary 15month contract to cover a period of maternity this busy and varied role you will bring a meticulous organised approach while developing your skills and contributing effectively within a small collaborative team. Strong prioritisation and workload management will be essential to delivering highquality support in a fastpaced environment.
PRIMARY DUTIES & RESPONSIBILITIES.
- Manage centralised accounts payable mailbox and administer Kofax system
- Input purchase invoice details through Oracle System
- Prepare electronic payment runs either by BACS or international transfer
- Direct contact for all incoming accounts payable & payment queries
- Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
- Direct contact for new supplier accounts
- Maintain/update creditor/debtor account details
- Enter accruals and prepayment journals
- Process weekly expense claims
- Manage company credit card scheme and expense postings and reconciliations
- Manage data archive records with Iron Mountain
Other duties as required:
- Assist with general areas of administration including mail for accounts payable
- Record petty cash transactions including cash advances
- Assist Finance Manager with general accounting requirements as and when required
EDUCATION & EXPERIENCE
- Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
- Experience in a high-volume transactional environment
- Experience of multi-currency transactions and settlements
- Working to tight corporate deadlines in a large multi-national company
- Attention to detail & transactional accuracy
- Accountable & ownership of assigned duties & activities
- Team Player work as part of a team in a collaborative manner
- Process Improvement maximise efficiency and ability to improve end to end processes
- Resilience absorb change & new work practices in line with business requirements
- Communication be able to work cross functionally and to articulate ideas and suggestions
PREFERRED ADDITIONAL SKILLS .
SKILLS & OTHER REQUIREMENTS
- Demonstrated problem solving and work prioritisation skills.
- Ability to keep up to date with technology and apply to business strategic plan.
- Ability to achieve results independently or working with others.
- Excellent interpersonal and communication skills; ability to communicate effectively with end-users management and staff.
- Ability to handle multiple priorities involving internal customer requests and demands.
- Ability to excel in a cross-organisational cross cultural global team environment.
- Handle special assignments promptly and professionally.
- Set a high standard of ethics professionalism and competency.
Required Experience:
Junior IC
Key Skills
- Business
- Account Payable
- Data Entry
- Customer Service
- GAAP
- QuickBooks
- Office supply
- General Ledger Accounting
- Finance
- Accounting
- Excel
- ACH
- Reporting
- Financial statement
- ADP
About Company
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor ... View more
