Technical Administrator Site Operations
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Purpose
The Technical administrator will provide day to day administrative support for the team as well as assisting the Building Services Manager and Site Operations Manager in the setup coordination and administration of activities required for maintaining the building including both plant and laboratory equipment.
Key Responsibilities
- Provide administrative support with the day-to-day operations of the team such as:
- booking / coordinating with contractors
- arranging meetings
- coordinating diaries
- arranging minuting meetings and keeping action logs
- generating KPIs and monthly reports
- Support procurement administration
- support with the management of service contracts
- Keeping an up-to-date log of the teams continuous improvement plan
- Maintains small equipment list and maintenance schedule together with the site operations team.
- Assit with the coordination of building and laboratory equipment maintenance and calibration activities between the laboratory teams and suppliers.
- Book-in and collect contractors ensuring the correct paperwork is in place; permits to work RAMS
- Assist in organising filing and maintaining/updating accurate electronic records within SharePoint such as commissioning warranty contractor and buildingrelated documentation to ensure ease of accessibility and audit readiness for site operations and laboratory teams.
- Support the drafting and distribute internal and external communications
- Management of H&S documentation policies and procedures including DSE assessments risk assessments etc in coordination with QSHE team.
- Supporting the administration of the critical spare inventory core asset and associated maintenance schedule when required.
- Support the review of documentation to ensure compliance is maintained and assists in audits
- Assist with daytoday building operations activities when required
- Raise purchase orders when required
Qualifications :
Person Specification:
- Strong admin and IT skills particularly in Excel Microsoft Office and SharePoint Online.
- Proactive with independent working skills.
- Organised and tidy with a good attention to detail and problem-solving ability.
- Ability to communicate internally and with suppliers and contractors. (written and verbal).
- Proactively look to initiate and implement improvements where required.
- Ability to deliver results under pressure and manage multiple priorities.
- Excellent team player.
- An understanding of project management desirable.
- Experience in a similar FM or contract support/admin role (preferred) / Have administration skills and experience within a maintenance environment.
- Health & Safety experience beneficial
- Technical/scientific background desirable
Additional Information :
We deliver world-class solutions and foster an inclusive and collaborative environment where every team member can thrive and achieve their full potential!
Equal opportunities
We are committed to ensuring that every job applicant and employee is valued for their individual talents. We strictly prohibit discrimination on the basis of age disability race colour ethnic or national origin sex sexual orientation gender reassignment marital or civil partnership pregnancy or parental status religion or belief.
We proudly support an inclusive work environment where everyone can compete and succeed based on their merits.
#ScienceForASaferWorld
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
With over 180 years of scientific heritage and operations in 14 countries, our products and services are integral to the industries that safeguard our food, water, medicine, and environment. Working collaboratively with our partners across the scientific community, our solutions addr ... View more
