Dispatch Administrator (Temporary On-Site Role)

CEDA is currently seeking a Dispatch Administrator to support our Mechanical team during a turnaround at Nova Joffre. This is a temporary on-site administrative role working directly at the client site in a fast-paced time-sensitive environment.

This role is well-suited for someone who thrives under pressure adapts quickly to changing priorities and enjoys being part of an on-site operations team. Strong organization attention to detail and the ability to manage multiple tasks simultaneously are critical to success in this position.

Location: Nova Joffre Site Near Red Deer AB
Duration: Approximately 3 Months
Schedule: 6/1 Night Shift 1012 hour shifts (Turnaround-based schedule)

What We Offer

• Competitive wages
• Opportunity to gain valuable experience working in a turnaround / shutdown environment
• Exposure to field operations and site-based administration
• Short-term assignment ideal for candidates seeking focused high-impact work

Key Duties & Responsibilities

• Build dispatch and update service orders including entering actuals using FieldFX
• Accurately submit employee hours and supporting documentation to payroll within required timelines
• Assist with onboarding requirements site access and training documentation as required
• Provide day-to-day administrative support to field supervision and management
• Maintain accurate records logs and reports in accordance with company and site requirements
• Support communication between field crews supervision and office personnel
• Perform other administrative duties as assigned to support site operations

Role Specifications

• Minimum 2 years of administrative or dispatch experience
• Previous experience in Oil & Gas Industrial Services or Turnaround environments is a strong asset
• Experience working with unionized workforces is considered an asset
• Familiarity with FieldFX TRACK and SharePoint is an asset
• Prior payroll or time entry experience is an asset
• Proficient in Microsoft Office particularly Excel and Word
• Administrative or business-related certificate is considered an asset

Required Skills & Attributes

• Strong verbal and written communication skills
• Highly organized with the ability to prioritize tasks in a time-critical environment
• Comfortable working independently while also collaborating closely with a site-based team
• Quick learner particularly with new systems and processes
• Strong problem-solving skills with a high attention to detail
• Professional dependable and able to maintain a high level of confidentiality integrity and accountability
• Adaptable and resilient in a dynamic fast-paced work environment

Additional Information :

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhausted list of all responsibilities duties and skills required.

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Remote Work :

No

Employment Type :

Contract