Administrative Assistant (54496)

Des Moines, IA - USA

Monthly Salary: USD 18 - 20

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Chaos tamer task juggler and all-around office superhero.

YSS is looking for anAdministrative Assistantto join our Youth Opportunity Center team! The organizational backbone of the office the Assistant keeps day-to-day operations running smoothly. They handle scheduling correspondence data management and general clerical tasks support staff and leadership and serve as a friendly professional point of contact for visitors and clients.

What Youll Do...

Warmly welcome visitors youth and volunteers; answer phones and direct inquiries to the right staff or services
Act as a liaison with community partners providing program information and referrals
Maintain accurate electronic and paper files databases and tracking systems
Manage scheduling correspondence and general office paperwork
Prepare documents type grant reports and assist with statistical reports
Send reminders for routine report due dates and advise leadership of operational needs
Take and distribute meeting minutes; assist with meeting agendas
Keep the center clean welcoming and organized
Manage van keys and ensure proper check-in/out procedures
Maintain office supplies and program inventory

This is not a complete list of the responsibilities of this position. Duties may change at any time.

What We Provide...

We believe in your potential we meet you where you are and we invest in your future. Beyond the meaningful work YSS provides the following benefits:

Supportive leadership team and mission-driven culture.
Flexibility and autonomy in a collaborative environment.
Competitive salary
Comprehensive benefits.
- Health insurance
- Voluntary dental insurance
- Voluntary vision insurance
- Life insurance and long-term disability coverage
- Supplemental accident critical illness and hospital indemnity insurance
- Professional liability insurance coverage
- Flexible spending account/health savings account
- Supplemental compensation award
Generous Paid Time off and Leave
- Four weeks of paid time off (PTO)
- Volunteer time off
- Paid holiday leave
- Birthday holiday
Wellness Program Opportunities
- Paid membership to the Athletic Club of Ames
- Employee Assistance Program for all employees
- Flu shots
- Mental health support
YSS is a Public Service Loan Forgiveness qualified employer.
403(b) retirement offerings

If this sounds like work youd be proud to doand a team youd want to grow withwed love to hear from you. Lets do meaningful work together.

Qualifications

We want to create a world where youth are valued and empowered to stand strong. To do this we ask our staff to embrace YSS core values - Commitment Collaboration Compassion Innovation Integrity and a Can Do Spirit.

MUST HAVES - Required Qualifications

High School Diploma or equivalent
Atleast two years of administrative or office experience
Knowledge of administrative systems and procedures
Proficiency in Microsoft Office and databases
Friendly professional customer service

SHOULD HAVES - Preferred Qualifications

Associates degree in a related field
Strong written verbal and interpersonal communication
Collaborate effectively and work well with others
Solid organizational skills and attention to detail
Manage multiple priorities and meet deadlines
Think critically and solve problems
Work independently and on a team
Maintain confidentiality and discretion

The IDEAL candidate:

Be rooted in purpose and driven by equity inclusion and positive social impact.
Bring humility respect and cultural awareness to every interaction.
Speaks a languagein addition to English (especially one spoken in our communities).

Who You Are...

Youre the go-to organizer who keeps everything on track solves problems on the fly and makes the office hum. Friendly professional and always two steps ahead you make every team memberand visitorfeel supported.

We Celebrate Your Story...

Have you navigated recovery from addiction mental health challenges trauma or housing instabilityYour lived experience offers a unique compassionate perspective that can inspire real change. By sharing your story and serving as a role model or mentor you can make a meaningful impact in the lives of youth and families.Your journey matters. If youre ready to use it to uplift and empower others we warmly encourage you to apply.

Who We Are...

Were YSS - one of Iowas oldest & largest nonprofits dedicated to putting kids first. Our mission To spark hope create opportunities and help young people thrive. With life-changing programs an enthusiastic leadership team and our brand-new 50-acre recovery campus were growing fast and thinking big. Check us out at !

At YSS we celebrate the unique backgrounds identities and experiences that each team member brings. As an Equal Opportunity Employer were dedicated to creating a respectful inclusive and empowering environment where everyone can grow and succeed. And were always working to do better together.

YSS is a nicotine-free workplace.

Heads Up! Dont Miss Our Messages! - We communicate with applicants via email - straight from our Paycom system. So be sure to keep an eye on your inbox (and your spam/junk folder too). Got questions Email - were happy to help!

The YSS Hiring Process

Apply - Fill out the online app at - Well check out your skills and experience.
Interview - Phone video or in-person - well chat and get to know you.
References - Send us three people who can sing your praises.
Screening - Background and driving checks (plus license verification if needed).
Offer - If its a match youll get a formal offer through Paycom.

Required Experience:

Junior IC

DescriptionChaos tamer task juggler and all-around office superhero.YSS is looking for anAdministrative Assistantto join our Youth Opportunity Center team! The organizational backbone of the office the Assistant keeps day-to-day operations running smoothly. They handle scheduling correspondence data...