Coordinator, Financial Aid Temporary Full time Staff Assignment

JOB SUMMARY
The Financial Aid Coordinator monitors and reconciles all federal state and Institutional Financial Aid Program expenditures and assists in the preparation of state and federal expenditure reports.

Ensures HCC compliance with federal and state regulations involving grants loans and work-study; and provides guidance and assistance to other professional staff members in the proper administration of all student programs.

ESSENTIAL FUNCTIONS
Maintain a comprehensive working knowledge of all federal state and institutional sources of financial aid and the regulations that govern them.

Coordinate and develop internal control measures to ensure the College is managing its Student Financial Aid Programs in compliance with federal and state regulations.

Monitor and appropriately communicate changes in program-related legislation and regulations to appropriate parties.

Communicate with the Department of Education and the Texas Higher Education Coordinating Board to resolve student eligibility issuesReview program files periodically for accuracy and completeness; take appropriate action to correct errors and adjusts awards.

Monitor all College program expenditures and facilitates timely and appropriate reconciliation.

Assist in the preparation of the annual student expense budgets by program for packaging purposes.

Review adjust and transmit PELL Grant awards to the Department of Education.

Utilize the query manager and report functionalities to generate Financial Aid Program reports.

Coordinate the collection of data required for the preparation of Financial Aid reports to US Department of Education (FISAP COD) Texas Higher Education Coordinating Board (Financial Aid Database) and other agencies (TGSLC).

Maintain technical expertise in the operations applications and updates in the information management system in order to assist College locations in optimum usage.

Monitor Financial Aid related web site information and appropriately communicates needed modifications.

Develop and conduct presentations about Financial Aid Program requirements application processes academic progress requirements and eligibility requirements etc. Ensure security confidentiality and safety of Financial Aid records promissory notes etc. Counsel students and parents regarding financial aid eligibility and application procedures.

Assist the Director of Financial Aid and Manager Financial Aid with conducting program training workshops for the College Financial Aid staff.

May assist College Financial Aid staff with administrative operations such as overrides and account adjustments.

May monitor student academic progress for compliance with the Standards for Satisfactory Academic Progress to determine continued eligibility.

Train College Financial Aid staff on methods and procedures for properly calculating the Return of Title IV Funds.

Communicate with HCCS staff and other colleges and universities to resolve potential PELL Grant over awards.

Work closely with lenders guarantee agencies servicers College Financial Aid staff Business Office staff and other College Departments.

Disseminate program deadline requirements to College Financial Aid staff to ensure agency reports are submitted in a timely manner.

Develop and maintain good relations with employees department heads and general public.

Serve as resource person to the Director of Financial Aid and Manager Financial Aid on financial aid quality control functions and in the development of operational policies and procedures.

QUALIFICATIONS
Education & Experience

• Bachelors degree in related field required
• 3 years experience in a financial aid office (i.e. awarding financial aid counseling/advising accounting federal/state administration etc.)
• Banking experience working with student loans along with other financial aid experience may be considered

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Budget Management

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215