Director of Finance ("Directora de Finanzas")

POSITION PURPOSE

Plans directs and executes property wide strategies related to budgeting forecasting profit and loss reporting and account reconciliation for operating and balance sheet accounts for our hotel location. Areas of oversight include budgeting income auditing cashiering accounts payable accounts receivable tax compliance monthly financials and payroll. Creates and executes a business plan that is aligned with the propertys business strategy and focuses on the execution of financial and accounting activities and the delivery of desirable financial results.

ESSENTIAL RESPONSIBILITIES

• Verify the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management.
• Complete comprehensive month end close to include preparing journal entries and accruals completing cost of sales entries reconciling balance sheet accounts ensuring proper tax reporting and analyzing profit performance.
• Develop and Achieve Financial Goals.
• Create the annual operating plan that is aligned with the companys strategic direction.
• Provide analytical tools and support to department heads during budget preparation.
• Lead the sales and operations team in creating accurate monthly forecasts that allow the team to react to changes in business levels.
• Implement and uphold business practices that positively support our obsession with having sales driven culture.
• Ensure monthly P&Ls reflect accurate revenues expenses and cost of sales calculations.
• Analyzes daily monthly variances between actual forecasted and budgeted performance.
• Advise GM and executive team on existing and upcoming financial and operational issues.
• Analyze financial data and operational and market trends to identify opportunities for improvement.
• Lead the property in developing and maintaining a strong labor culture that maximizes productivity performance.
• Facilitate monthly P&L reviews to uncover challenges opportunities and trends.
• Manage capital expense budget and reconciles expenditures monthly.
• Ensure strong accounting and operational controls to safeguard assets and maximize profits.
• Oversee internal and city audit processes.
• Manage the accurate collection posting and reconciliation of occupancy taxes sales taxes and transient marketing district (TMD)fees.
• Reconcile balance sheet accounts monthly and ensures totals are supported by appropriate documentation.
• Provide continuous direction to and education of the operational team in all areas related to finance financial reports internal controls labor management payroll month end reconciliation P&L performance etc.
• Foster strong professional relationships with the entire management group by providing direct counsel and feedback that positively impacts the performance of the business and sharpens the financial acumen of the team.
• Conduct ongoing coaching and annual reviews to influence positive team development.
• Cross train team members to support successful department operations.
• Set high standards for performance and holds the team accountable for results.
• Support and bring to life the propertys core values and service culture.
• Be prepared to advise the General Manager of all matters relating to accounting. Priorities as the General Manager establishes them shall be completed on a timely basis.
• Attend operations and leadership meetings.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions this position may be required to perform a combination of the following supportive functions with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Assist with any guest inquiry.
• Report maintenance problems safety hazards accidents or injuries.
• Complete safety training and certifications.
• May be asked to perform duties related to talent acquisition new hire onboarding and employee training.
• Perform other reasonable job duties as requested by the General Manager.

PHYSICAL DEMANDS

• Environmental conditions are inside a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.
• Must be able to sit at a desk for up to ten (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
• Must be able to lift up to 45 lbs. as needed.
• Requires grasping writing standing sitting walking repetitive motions bending climbing listening and hearing ability and visual acuity.
• Hearing smelling tasting and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with staff supervisors subordinates occasionally clients and ownerships.
• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers printers 10-key adding machine multi-line touch tone phone filing cabinets FAX machines photocopiers dolly and other office equipment as needed.

SPECIFIC JOB KNOWLEDGE SKILLS AND ABILITIES

The individual must possess the following knowledge skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job with or without reasonable accommodation using some other combination of knowledge skills and abilities:

• Must be able to travel on occasion as needed.
• Must be able to speak read write and understand the primary language used in the workplace.
• Requires good communication skills verbal written and electronic.
• Considerable knowledge of complex mathematical calculations and computer programs.
• Must have excellent leadership capability and customer relations skills.
• Must be detail oriented with outstanding organizational and communication skills.
• Must possess intermediate computer skills.
• Intermediate excel skills (VLOOKUPs and Pivot Tables)
• Knowledge of computer programs math skills as well as budgetary analysis capabilities required.
• Ability to analyze foresee user needs and makes judgments to ensure proper tools are provided at property level.
• Ability to effectively deal with internal and external customers some of whom will require high levels of patience tact and diplomacy and collect accurate information to resolve conflicts.
• Knowledgeable about basic function of Windows OS MS Office PMS PBX Key system and POS.
• Self-driven and able to work independently.

EDUCATION

Bachelors degree in Finance Accounting or related major is required.

EXPERIENCE

• Must have a minimum 2 years experience in Finance and Accounting or related professional area.
• Property level Hospitality accounting experience strongly preferred.

LICENSES OR CERTIFICATIONS

• Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.

EXEMPT POSITION

Exempt Staff Members are not covered by the overtime provisions and do not receive overtime pay. Exempt Staff members are paid a fixed salary that is intended to cover all the compensation to which they are entitled.

GROOMING

All Staff Members must maintain a neat clean and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.

ATTENDANCE

Regular attendance in conformance with the standards which may be established by Azul Hospitality from time to time is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action up to and including termination of employment. Upon employment all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action up to and including termination of employment. Due to the cyclical nature of the hospitality industry staff members may be required to work varying schedules to reflect the business needs of the addition attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.