Bid Coordinator

Youre the engine behind winning construction projects. As a Bid Coordinator Site Improvement youll drive fast reliable bid coverage across multiple U.S. marketsconnecting the right subcontractors to the right scopes so Project Managers can make confident award decisions. No negotiating. No guesswork. Just precision follow-up and flawless execution.

About the Company: This is a full-time role for a partner agency in the self-storage industry specializing in technology-driven storage solutions. They are dedicated to revolutionizing the construction process. As a nationwide developer and general contractor they focus on simplifying every stagedelivering each project with consistency quality and precision.

Location: LATAM- Fully Remote

Your Mission: Day to Day Responsibilities

• Run bid coverage for 815 active site improvement projects at a time

• Source and qualify subcontractors nationwide for site improvement trades

• Achieve 2 bids per scope (3 preferred) within a 12-day bid cycle

• Outreach to 8 vendors per scope with 2 structured follow-ups per vendor

• Track vendor intent availability and constraintsearly escalation when coverage is at risk

• Review proposals for scope alignment inclusions/exclusions and gaps (no pricing negotiation)

• Request clarifications to ensure true apples-to-apples bids

• Maintain clean detailed Smartsheet logs and upload all bid files consistently

• Confirm and document vendor compliance (license insurance workers comp)

• Perform OSHA Establishment Search checks and log factual notes

• Deliver concise PM summary emails outlining coverage status scope differences and flags

Your Toolbox: Skills to be Successful

• Strong spoken and written English (calls emails texts)

• Construction procurement or bid coordination experience (preferred)

• Relentless follow-up discipline and comfort with vendor outreach

• Sharp eye for scope detail and proposal review

• High-level Smartsheet skills and data hygiene

• Professional confident vendor communication

• Ability to manage multiple deadlines without missing details

Your Perks: Whats in it for you

• Full-time remote/offshore role

• Flexible working hours outside the standard 8:00 AM to 4:30 PM Central Time

• Clear rules defined KPIs and structured processes

• High-impact role with ownership over bid coverage outcomes

• Work across diverse U.S. markets and project types

• No negotiating no vendor awardspure coordination and execution
  
  

Why Adaptive Teams
At Adaptive Teams we dont just fill positions we create pathways to success. Whether youre a seasoned pro or just starting out were here to help you grow innovate and make an impact. If youre looking for exciting opportunities and a team thats as passionate as you are this is the place to be.

What to Expect from Our Application Process
Once you apply youll receive an email guiding you through the next steps including an assessment tailored to the role. Be sure to check your inbox (and your spam folder just in case) for further instructions.

We understand your time is valuable so we strive to keep the assessment process under 45 minutes whenever possible though some roles may require a slightly longer time investment.

Once selected youll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible so youll always know where you stand.