Executive Assistant & Office Manager

New Bedford, NJ - USA

Yearly Salary: USD 55000 - 70000

Posted on: Yesterday

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Department: Business Operations
Reports To: President & CEO
Location: On-Site
Salary Range: $55000 - $70000
Employment Type:

Non-Exempt
Full-Time (40 hours per week)
Permanent

About The Zeiterion
The Zeiterion (The Z) is a nonprofit organization with a mission to steward our historic theater as a gathering place for performing arts experiences where learning connection and creative expression thrive. Our work is guided by five core values: Imagination Connection Equity Transparency and Discovery. These values inform how we deliver on our mission and how we work together every day.

We are committed to cultivating a workplace where all individuals feel respected valued and empowered to contribute. As a team member youll be part of a culture that supports creativity collaboration continuous learning and inclusion. Learn more here:

Position Summary
The Executive Assistant & Office Manager will be responsible for the day-to-day operations of The Zs administrative offices and provides direct support to the CEO. This role is responsible for coordinating internal administrative systems managing organizational logistics and serving as the central point for office-wide needs. Acting with confidentiality a high degree of discretion and professionalism the role ensures seamless execution of executive functions contributes to a well-functioning workplace and enables senior leadership to focus on strategic priorities. This role plays a key part in advancing our mission and contributes to a supportive inclusive and imaginative work environment. The ideal candidate is highly organized detail-oriented and thrives in a collaborative fast-paced performing arts environment.

Key Responsibilities

Providing high-quality proactive administrative support to the CEO
Supporting the CEO with scheduling travel planning expense reporting signing of checks and other documentation and preparation of meeting materials
Coordinating logistics for board and senior team meetings including preparation of agendas materials minutes and follow-up documentation
Attending and taking notes at key meetings as needed by the CEO
Coordinating and maintaining systems supplies and workflows that enable team productivity and communication
Managing general office operations including bank deposits and IRA reports supply ordering contact lists conference logistics annual subscriptions and dues equipment maintenance mail handling (incoming and outgoing) voicemail system printers and other office equipment and vendor relationships for office needs
Facilitating internal communications and organizational calendar management to support operational alignment
Coordinating and executing upon logistics for staff and board events and initiatives
Serving as the point of contact for administrative inquiries and coordinating logistics for internal meetings and external visitors
Other duties as assigned

Qualifications
Required Experience & Skills

Strong organizational and time management skills
Excellent verbal and written communication skills
Calendar and scheduling software proficiency
Experienced with Office 365 programs
Ability to work independently and quick problem-solving
Customer Service and interpersonal skills
Able to learn and adapt new programs/software as needed
High level of discretion and professionalism

Preferred Qualifications

Experience with board or executive support
Experience with tech and equipment maintenance
Experience in entertainment/events industry
In addition to English multilingual Spanish Portuguese Kriolu (Cape Verdean Creole) Haitian Creole or Kiche.

What Were Looking For
In addition to relevant experience were looking for a colleague who:

Brings a spirit of curiosity creativity and openness
Communicates with clarity honesty and care
Thrives in a collaborative relationship-centered team
Shares our commitment to equity inclusion and anti-racism
Is excited to learn grow and imagine new ways forward

Our Workplace Culture
As part of your onboarding youll be welcomed into a culture that reflects our values:

Imagination We encourage creative problem-solving and fresh ideas from every level of the organization.
Connection We work with empathy and respect building strong relationships across teams.
Equity We actively address inequities in our systems and strive for inclusive representation in all we do.
Transparency We communicate openly share information proactively and make decisions with integrity.
Discovery We support risk-taking and learning from mistakes as essential parts of growth.

We create a workplace where you can bring your full self feel supported and know your contributions matter.

Benefits

Medical insurance
Dental & vision
Retirement plan with employer match
Employer-paid STD LTD Life
Generous paid time off
Professional development
Additional perks: Tickets to performances wellness programs and remote and schedule flexibility.

TO APPLY

Applications will be reviewed on a rolling basis until the position is filled. To be considered please submit:

Your resume
A brief cover letter expressing your interest in the role

We deeply value working with individuals from a rich mix of backgrounds experiences and perspectives. We believe this diversity strengthens our institution and enriches our community. While weve outlined the qualifications and experience that we think will help someone thrive in this role we also recognize that talent comes in many forms. If your background doesnt perfectly align with every requirement we still encourage you to apply - your unique perspective might be exactly what we need.

If you require reasonable accommodation to complete a job application pre-employment testing or a job interview or to otherwise participate in the hiring process please contact or call x122.

EQUAL OPPORTUNITY EMPLOYER

The Zeiterion is an equal opportunity employer. We celebrate equity and are committed to creating an inclusive thriving environment for all employees including but not limited to a culture of antiracism in which we build policies procedures and a safe space for people from all backgrounds to feel safe and seen in our employ in our seats and on our stage. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status

Required Experience:

Senior IC

Department: Business OperationsReports To: President & CEOLocation: On-SiteSalary Range: $55000 - $70000Employment Type:Non-ExemptFull-Time (40 hours per week)PermanentAbout The ZeiterionThe Zeiterion (The Z) is a nonprofit organization with a mission to steward our historic theater as a gathering p...