Nuclear Administrative Assistant III

ReNuke Services is seeking an Administrative Assistant for our clients site in Huntersville NC

DESCRIPTION:

The Administrative Specialist III-Nuclear provides advanced administrative support and leadership within a nuclear power facility serving as a subject matter expert and mentor to other administrative staff. This role combines comprehensive department support with leadership duties cross-functional coordination and specialized expertise. The Senior Administrative Specialist works across department boundaries leads cross-training initiatives and serves as a key resource for complex administrative challenges.

Employees at this level provide administrative support to work groups in the organization. At this level the individual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position typically supports multiple managers and serves in a non-exempt capacity.

RESPONSIBILITIES:
Core Administrative Functions
* Uses software applications (e.g. Word PowerPoint Excel) to prepare correspondence reports presentations agendas minutes etc.
* Depending upon the organization may prepare and update functional reports or records requiring compilation of information from multiple sources; may maintain plant records as required
* Receives screens and directs incoming calls visitors mail and e-mail
* Maintains files and calendars
* Responsible for arranging business travel coordinating meeting arrangements and tracking expenses

Advanced Administrative Support
* Manage supply ordering inventory management and vendor coordination with increased autonomy
* Handle sensitive and confidential information with discretion
* Provide administrative support to multiple managers across the department
* Coordinate complex scheduling and meeting logistics

Leadership & Mentorship
* Serve as a mentor and resource to other administrative specialists across the station
* Lead cross-training initiatives to ensure administrative coverage during vacancies and absences
* Develop and maintain standard operating procedures for administrative functions
* Provide guidance and support to less experienced administrative staff

Cross-Departmental Coordination
* Work seamlessly across department boundaries to support station-wide administrative needs
* Fill in for other department admins during vacancies and absences including complex assignments
* Collaborate with administrative staff on station-level events meetings and activities
* Serve as liaison between departments for administrative matters


Specialized Department Support (varies by assignment)
Operations Department:
* Manage qualification and training tracking systems with advanced proficiency
* Oversee the procedure network and ensure compliance with documentation requirements
* Coordinate updates to operating procedures at satellite locations
* Support scheduling of operations personnel and training activities

Maintenance Department:
* Support work order management and maintenance scheduling processes
* Coordinate parts ordering and equipment tracking
* Maintain maintenance documentation and records
Sciences Department:
* Support technical documentation and reporting requirements
* Coordinate laboratory and testing schedules
* Manage data collection and analysis support activities

Process Improvement
* Identify opportunities for administrative process improvements
* Implement solutions to enhance efficiency and effectiveness
* Troubleshoot complex administrative challenges
* Recommend and implement new tools and technologies

DNJP22548 - NUCLEAR ADMINISTRATIVE ASSISTANT III - HUNTERSVILLE NC - 36 MONTHS

Required Work Experience:
High School Diploma (HSD) or GED
Minimum 5 years of related work experience
Professional Certifications or Licenses

Preferred Work Experience:
7 years of related work experience with demonstrated leadership in administrative roles

Additional Preferred Qualifications:
* Strong computer skills
* Demonstrated knowledge and experience with Microsoft Office suite applications including Excel and PowerPoint
* Demonstrated ability to multi-task and prioritize assignments
* Demonstrated ability to communicate (both written and oral) in a clear concise and effective manner
* Ability to effectively interface with multiple individuals across departments e.g. managers supervisors employees
* Experience working in a fast-paced demanding environment with changing conditions
* Demonstrated leadership ability and experience mentoring or training others
* Experience in nuclear power or other highly regulated industries
* Familiarity with training and qualification tracking systems
* Experience with document control procedure management and quality assurance processes
* Knowledge of supply chain procurement and inventory management systems

Working Conditions:
* Performs work in normal office environment
* May be required to provide assistance in multiple areas as needed
* Position may be located at a generating plant regional office etc.
* Prolonged sitting at desk/computer
* May be required to travel for training and/or assistance at other sites and may be required to work overtime