Bookkeeping Assistant | Remote Finance Growth Role

This is a remote position.

Do you enjoy bringing order to complexity and keeping things running smoothly behind the scenes Are you someone who takes pride in accuracy follow-through and making sure nothing slips through the cracks This role offers the opportunity to work remotely support a growing finance team and play a critical part in keeping the business financially organized and on track. If youre detail-oriented proactive and thrive in a structured process-driven environment this could be a great fit.

Our Story Starts with People Like You

The two founders best friends were running businesses that needed great talent fast. So they started building remote teams across countries like the Philippines Colombia and India. Not only did it work it thrived. They realized that talent isnt limited by geography. With todays technology and high-speed internet were able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today ClearDesk helps U.S. businesses grow by building world-class remote teams. We dont just connect talent; we manage the entire experience from recruiting to retention. And while we help clients thrive we also stay deeply committed to helping our remote team members build real lasting careers that support their lives and their families.

Thats where you come in.

The Role: Bookkeeping Assistant

Imagine being the person who keeps the companys financial engine running day to day. Every invoice flows through you as you ensure vendors are paid accurately expenses are coded correctly and approvals happen on time. You review and reconcile transactions from bank accounts and corporate cards catching issues early to keep the books clean and current. Behind each transaction is a team or vendor counting on reliable financial operations and through close collaboration with the accounting team you help support smooth month-end closes clear communication and ongoing process improvements that keep the business moving forward.

What Your Days Might Look Like:

• Manage a shared billing inbox by reviewing vendor invoices responding to payment inquiries and organizing incoming bills
  

• Enter vendor invoices into the accounting/payment system for processing ensuring accurate account coding in accordance with the chart of accounts
  

• Allocate expenses to the appropriate business units or locations and verify operational status at the time of invoicing
  

• Route invoices to designated approvers and ensure timely authorization prior to payment
  

• Perform daily bank reconciliation activities by matching and clearing transactions across multiple bank accounts
  

• Review transactions that automatically import from bank accounts and corporate card platforms into the accounting system
  

• Investigate identify and flag unknown or unmatched transactions for review and resolution
  

• Ensure daily reconciliation tasks are completed consistently to support efficient month-end close
  

• Collaborate with accounting team members through internal communication channels
  

• Participate in regular team meetings to review priorities deadlines and weekly tasks
  

• Assist with payroll-related reporting and administrative support as needed (excluding payroll processing)
  

• Adhere to established accounting workflows and internal controls while identifying opportunities for process improvements
  

• Maintain organized and professional communication across multiple internal channels based on workflow needs
  

Who We Think Will Thrive in This Role:

• You have experience with U.S. GAAP accounting principles
  

• Youre proficient in QuickBooks or similar ERP/accounting systems
  

• You have strong accounts payable experience including invoice entry expense coding and routing for approval
  

• Youre highly organized and detail-oriented with the ability to manage multiple priorities
  

• Youre a clear professional communicator who asks questions and seeks clarification when needed
  

• Youre reliable proactive and accountable for timely accurate work
  

• You enjoy collaborating and thriving in a remote team environment
  

• You are willing to work in a US time zone schedule.
  

• You can secure the required technical setup including:
  

• At least a 720p HD webcam
  

• A noise-canceling headset
  

• A primary internet connection of at least 25 Mbps
  

• A backup laptop backup internet device and backup power source
  

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
  

• A backup computer with at least Intel Core i3 and 4 GB RAM
  

Why ClearDesk

Because we believe work should be meaningful even from home.

At ClearDesk youll work with clients who respect your time and value your skills. Youll join a remote-first team that genuinely supports you and youll see the impact of your work in real tangible ways that matter to the people you work with.

We dont just want you to do your job. We want you to grow with us stay with us and feel proud of the difference youre making.

Heres what you can expect from us:

• We pay you fairly and on time
  

• We provide prepaid HMO coverage for your peace of mind
  

• We help you grow with tools training and honest feedback
  

• We celebrate your wins
  

• And above all we actually care
  

Ready to be part of something that matters

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment please disregard it and report it to us immediately. For your security please ensure that all communications are conducted through emails originating from (@ or @).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications experience and current market demand.