Front of House Administrative Assistant (mfd)

Company:

Be part of Boeings Hamburg office and help create a warm professional first impression for visitors colleagues and partners. Were looking for a friendly organized and proactive Front of House / Administrative Assistant to keep our reception and office running smoothly and professionally.

This is a full-time on-site role that blends guest relations hands-on administrative support and event coordination a great opportunity to grow your skills in a global company.

Why youll love this role

• Be the face of Boeing in Hamburg: welcome guests and play a key role in daily operations.
• Work in a collaborative international environment where English is the main working language.
• Gain exposure to cross-functional teams and a variety of operational activities ideal for someone who enjoys variety and hands-on responsibility.
• Clear structured responsibilities with opportunity to expand your skillset and take on project work.

Position responsibilities:

• Provide professional reception and guest services: greet visitors manage access and ensure the lobby is welcoming and polished.
• Handle phones emails and postal/shipping enquiries with timely courteous routing and follow-up.
• Schedule and manage conference rooms and shared workspaces.
• Support preparation and on-site coordination of meetings conferences and guest events (internal and external).
• Coordinate vendors and service providers for events office maintenance and logistics.
• Manage office supplies and inventory (ordering receiving storing and distribution for stationery kitchen and printer supplies).
• Maintain information in electronic systems assist with simple data collection and reporting.
• Assist with employee onboarding/offboarding tasks.
• Identify and report safety hazards near misses and incidents.
• Perform other administrative duties and support project tasks as required.

What we offer you

• Vacation:Embrace work-life balance with 32 vacation daysbecause you deserve time to recharge
• Personal Time Off: Benefit from 2 paid days for emergencies 2 for your wedding 1 for moving and 3 for bereavement because life happens!
• Meal & Transportation Budgets: A monthly meal allowance of115and a50monthly transport credit to help with commuting or local travel costs.
• Pension Plan:Build a secure future with our robust pension plan featuring 13 monthly payments and flexible contribution optionsbecause your future also matters to us!
• Life & Disability Insurance:Protect your loved ones with 2x your annual salary in life insurance and 1x for total occupational disabilityensuring theyre cared for no matter what
• Sick Leave Salary Gap Insurance:Rest easy with income protection during sick leave covering the gap between social security pay and your salaryso you can focus on healing
• Global Travel Coverage & International SOS Assistance:Travel confidently with global insurance for all your business trips ensuring your safety wherever you go
• Medical Benefits Abroad:Stay protected in medical emergencies no matter where your business takes you
• Career Advancement Opportunities:Enhance your skills and advance your career through our Learning Together Program which supports degrees MBAs and certifications
• Comprehensive Wellness Support:Access our Employee Assistance & Well-Being programs for a healthier happier you

For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.

Basic Qualifications (What were looking for):

• Excellent written and verbal communication in German and English (English is the primary working language).
• Strong Microsoft Office skills (Word Excel PowerPoint) and experience with SharePoint.
• Professional presence and a customer-service mindset confident representing the company as the first point of contact.
• Able to work independently and as part of cross-functional teams.
• Strong organization and time-management skills; able to prioritize under pressure.
• Positive attitude attention to detail and a team-player mentality.
• Flexible and responsive to urgent operational needs.

Preferred Qualifications (Nice to have):

• Formal training or qualification in administration secretarial studies or equivalent (e.g. Abitur Fachabitur commercial apprenticeship).
• Experience in hospitality travel facility services or a multinational corporate setting.

Practical details

• Location: Hamburg full time 100% office-based.
• A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.
• Candidates must live in the Hamburg area or be willing to relocate at their own expense. Relocation assistance is not provided.
• Employer will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.
• Compensation and benefits are set locally (not on Boeing U.S. payroll).

How to apply

• Send a brief cover letter and your CV highlighting relevant experience and availability.
• Please include your current work authorization status and whether youre located in the Hamburg area.

Join us and help shape a welcoming and professional environment at Boeing Hamburg we look forward to hearing from you!

Language Requirements:

Education:

Relocation:

Security Clearance:

Visa Sponsorship:

Contingent Upon Award Program

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