HR & Office Assistant Indianapolis Facility
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Job Location:
Indianapolis, IN - USA
Monthly Salary:
$ 24 - 26
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Hours: Mon-Fri 7:30am-4:00pm (Flexible)
ESSENTIAL DUTIES AND RESPONSIBILITIES
Human Resources SupportKey Responsibilities
- Support recruitment by posting jobs scheduling interviews and attending job fairs.
- Assist with new hire processes including onboarding documents scheduling orientation and collecting required paperwork.
- Prepare HR correspondence forms and internal communications.
- Build relationships with community resources to help promote Alexandria Industries in the community
- Support leadership with administrative tasks.
- Conduct onboarding tasks including new-hire documentation scheduling communication and preparation.
- Conduct background checks drug screens and reference verifications.
- Maintain HR systems and employee files with accurate confidential information.
- Assist with benefits enrollment timekeeping corrections and general employee inquiries.
- Support employee lifecycle processes such as monthly check-ins drafting routine communications scheduling performance reviews and coordinating exit interviews.
- Work with Temporary staffing agencies and manage temporary-to-full-time employee transitions.
Administrative & Office OperationsKey Responsibilities
- Manage scheduling meeting preparation and follow-up tasks.
- Prepare update and maintain reports documentation and standard operating procedures (SOPs).
- Draft and handle routine internal communications on behalf of leadership.
- Support general office operations including weekly checklists and administrative workflows.
- Assist with planning and coordinating company events and internal communications.
- Provide general administrative support to meet ongoing company needs.
OTHER JOB DUTIES (Not considered essential to the job)
- Perform all other related assignments (including special projects) as required in a professional and cooperative manner.
MINIMUM QUALIFICATIONS
- Experience:
- 1-3 years of administrative office management or HR support experience.
- Other required Knowledge Skills and Abilities:
- Strong computer skills (Microsoft Suite)
- Experience with HRIS or timekeeping systems preferred
- Self-directed able to take initiative and exercise independent judgment
- Ability to create foster and grow business relationships with leadership and team members
- Must be a highly organized and self-motivated individual able to handle multiple tasks and meet deadlines in a fast-paced environment
- Willingness and ability to develop a working knowledge of Alexandria Industries business and facilities in support of the Company goals and initiatives
- Mature judgment and ability to handle sensitive situations and confidential information with professionalism
- Excellent oral and written communication skills
EQUIPMENT USED
- Office equipment (computer phone printer scanner copier and fax machine)
BENEFITS
- Group Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Retirement Savings Plan
- 401(k) Company Match
- Flexible Spending Account (FSA)
- Basic Life Insurance
- Short Term & Long Term Disability Insurance
- Voluntary Accident Hospital & Critical Illness Insurance
- Paid Holidays
- Paid Time Off (PTO)
- Paid Volunteer Hours (8hrs. per year)
- Company Provided Work Uniforms
- Tuition Reimbursement
- Employee Assistance Program (EAP)
STARTING HOURLY WAGE: $24.00-$26.00
Required Experience:
Junior IC
Key Skills
- Employee Relations
- Microsoft Outlook
- Office Experience
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
- Leadership Experience
About Company
Alexandria Industries is a multifaceted manufacturer of custom aluminum extrusions, machining, stretch forming, bending, heatsinks, and injection molding. Learn more.
