Executive Assistant, Head of West Coast Hub

About This Role

The Executive Assistant to the Head of the West Coast Hub (WCH) will be a highly proactive collaborative and selfmotivated professional responsible for direct administrative support and coordination to the Head of WCH. This role serves as a central connector for the Hubs leadership team and plays a key role in enabling smooth operations and execution across the site and across Biogen.

The Executive Assistant will partner closely with the Head of Strategy Operations and Excellence and work as part of a tightly integrated team with the other WCH Executive Assistants Office Manager IT and site facilities lead to coordinate executive meetings strategic operational reviews organizational meetings and WCHwide events. The EA will also develop strong relationships across the broader Biogen enterprise and with the executive administrative community to ensure alignment clear communication and seamless coordination.

The ideal candidate thrives in a dynamic environment demonstrates strong communication and executive presence exercises excellent judgment and proactively strengthens the effectiveness of the WCH leadership team and office.

What Youll Do:

• Provide direct administrative and operational support to the Head of the West Coast Hub including calendar management meeting prioritization and communication flow.

• Build strong working relationships with team administrative and operations staff by organizing efficient communication and following up with action items deadlines and pertinent information.

• Establish rapport with key stakeholders to enable effective management of strategic projects.

• Provide administrative support to include calendar management (scheduling prioritizing resolving conflicts etc.) coordination of leadership team meetings including taking meetings minutes and tracking action items expense management and event management (both internal department events and external scientific collaborations/advisory boards) etc.

• Manage travel arrangements and monitor travel progress to resolve issues as they arise.

• Develop propose and implement process improvements to increase efficiency and achievement of key organizational priorities

• Maintain group and/or company document and knowledge repositories workplans websites and business systems (e.g. SharePoint) as needed. Expedite flow of work items and initiate follow-up when necessary.

• Coordinates Executives projects which entail collaborating with relevant stakeholders and planning implementing monitoring and evaluating projects.

• Identify opportunities to streamline processes enhance efficiency while improving operational workflows and communication across the Hub.

• Support budget planning tracking and logistics related to executive operations events and Hub activities.

• Work alongside other divisional administrative team members to ensure consistency and efficiency within the groups.

• Proactively identify process flows which could be improved upon and maintain an active presence in the weekly administrative meetings.

• Support the other administrative team members within the division on large scale divisional meetings/events as needed.

Who You Are:

You are proactive poised highly organized and capable of anticipating needs in a fastpaced environment. You bring strong executive presence exceptional communication skills and the ability to build trust quickly with leaders across the enterprise. You are a natural collaborator and relationshipbuilder with the judgment and professionalism to support senior leadership and drive operational excellence.

Required Skills:

• Associates degree or the equivalent combination of education and experience required

• 5 years supporting senior or executivelevel leaders preferably in life sciences or a matrixed corporate environment.

• Strong technology proficiency including advanced skills in Microsoft Office Suite (Outlook Excel PowerPoint Word) and comfort with collaboration and productivity tools such as SharePoint and Teams; ability to quickly learn new systems and leverage technology to improve workflows.

• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to communicate effectively work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.

• Able to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve. Demonstrate strong strategic and critical thinking skills.

• Exercise a high degree of maturity discretion and integrity especially as this role may require handling of sensitive and confidential information.

• Team-oriented collaborative style and strong work ethic.

• Able to lead and energize a group towards an aggressive goal while maintaining good relationships.

• Demonstrated ability to transform a collection of ideas into finished products.

• Excellent interpersonal verbal and writing skills energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal communication and relationship building skills).

• Exceptional organizational skills and resourcefulness with a demonstrated ability to work that includes attention to detail and is accurate.

• Sets high standards for self and is accountable.

• Embody strong business acumen and the ability to quickly learn and absorb new information.

• Can-do attitude where nothing for the WCH is outside the job description.

Additional Information