Administrative Assistant

Synergy a leading Boston commercial realestate firm seeks an experienced Administrative Assistant to support internal teams and cross-functional initiatives in a fast-paced collaborative environment. This role is ideal for a highly organized administrative professional who thrives on coordination systems and follow-through rather than front-desk or facilities work.

The Administrative Assistant will work closely with the Executive Assistant to the CEO serving as a key partner in ensuring administrative processes approvals and internal operations run smoothly across the organization.

Reports to: Executive Assistant to the CEO

Location: In-office (Boston MA)

Key Responsibilities

Administrative & Team Support

• Provide proactive administrative support to multiple internal teams and leaders (non-CEO)

• Manage shared calendars meeting coordination and complex scheduling needs

• Prepare meeting materials documentation and internal communications

• Track action items deadlines and follow-ups to support execution and accountability

• Draft format and maintain internal documents and presentations

Systems Access & Platform Approvals

• Review and approve technology quotes in alignment with company guidelines

• Approve new software licenses and system access requestsCT1

• Approve creation of SharePoints Teams and Domains

• Partner with IT vendor and leadership to ensure governance and consistency across systems

Internal Initiatives & Events

• Support internal meetings and team initiatives as needed

• Provide coordination and administrative support for internal team events and gatherings

• Assist with logistics and execution in partnership with stakeholders

Executive Partnership

• Work closely with the Executive Assistant to the CEO on administrative priorities and special projects

• Provide overflow administrative support as needed

• Serve as a reliable backup for basic office needs during absences or peak periods

In addition to competitive salary and benefits we offer a collegial work environmentand an excellent opportunity to continue to develop strong skills and professional growth. Those who have joined us from other firms find the tight-knitted team culture and direct access to leadership very rewarding.

Synergy () is a real estate investment and operating company primarily focused on the Boston market. We are one of the largest and most active landlords in the city. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBREB Commercial Brokers Association (CBA). We are also proud to support numerous organizations that have a positive impact in our city.

• 46 years of experience in administrative executive support or operations roles

• Experience managing internal systems approvals or access controls

• Strong organizational communication and prioritization skills

• High level of professionalism discretion and sound judgment

• Ability to work independently while collaborating closely with leadership and teams

We offer competitive salary and benefits including medical dental vision life STD & LTD insurance and 401(k) plan with company match. We are unable to support sponsorship for work authorization and Visas at this time. Background check required.

Synergy is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected veteran status.

All vendors must have a signed Synergy Placement unsolicited resumes sent to Synergy will be considered property of Synergy. Synergy will not be held liable to pay a placement fee.