Receptionist 800 a.m. 430 p.m.

Palo Alto, CA - USA

Monthly Salary: $ 65000 - 75000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Summary

A Receptionist operates the firms cordless switchboard to relay incoming outgoing and interoffice calls manages the reception desk and conference center by performing the following Essential Duties and Responsibilities.

Duties and Responsibilities

Greet arriving personnel clients and visitors and serve as an initial point of contact.
Answer incoming calls routes calls to the appropriate parties and takes accurate messages.
Demonstrate high standards of verbal and written communication courtesy and professionalism when answering all calls and when interacting with all personnel clients vendors and guests of the Firm.
Receives visitors to the firm obtains their names and the nature of their business and directs them to the appropriate individuals within the firm.
Reserves Visiting Attorney offices via @ Sidley.
Completes check-in process of onsite vendors and visitors.
Schedules conference rooms using EMS and maintains log of schedule.
Manage the data for meetings conference room reservations and other appointments.
Maintain the physical upkeep and aesthetic appeal of lobbies hallways conference rooms reception areas coffee stations conference rooms and conference center kitchen.
Informs visitors of parking instructions for our buildings.
Conduct monthly fire extinguisher inspection & emergency survival kit inspections (serviced annually).
Assist with in-office catered events.
Know understand and work in accordance with the provisions of the Sidley Staff Policy and Procedures Manuals.
Perform other job-related duties as assigned or as judgment or necessity dictates.

Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Salary Range

$65000 - $75000 if located in California

Qualifications

To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources).

Education and/or Experience:

Required:

High school diploma or equivalent

Preferred:

Previous experience in a law firm and/or hospitality.

Other Skills and Abilities:

The following will also be required of the successful candidate:

Strong organizational skills
Strong attention to detail
Good judgment
Demonstrates safe work practices
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

#LI-EC1

Required Experience:

Junior IC

SummaryA Receptionist operates the firms cordless switchboard to relay incoming outgoing and interoffice calls manages the reception desk and conference center by performing the following Essential Duties and Responsibilities.Duties and ResponsibilitiesGreet arriving personnel clients and visitors a...

Summary

Duties and Responsibilities

Greet arriving personnel clients and visitors and serve as an initial point of contact.
Answer incoming calls routes calls to the appropriate parties and takes accurate messages.
Demonstrate high standards of verbal and written communication courtesy and professionalism when answering all calls and when interacting with all personnel clients vendors and guests of the Firm.
Receives visitors to the firm obtains their names and the nature of their business and directs them to the appropriate individuals within the firm.
Reserves Visiting Attorney offices via @ Sidley.
Completes check-in process of onsite vendors and visitors.
Schedules conference rooms using EMS and maintains log of schedule.
Manage the data for meetings conference room reservations and other appointments.
Maintain the physical upkeep and aesthetic appeal of lobbies hallways conference rooms reception areas coffee stations conference rooms and conference center kitchen.
Informs visitors of parking instructions for our buildings.
Conduct monthly fire extinguisher inspection & emergency survival kit inspections (serviced annually).
Assist with in-office catered events.
Know understand and work in accordance with the provisions of the Sidley Staff Policy and Procedures Manuals.
Perform other job-related duties as assigned or as judgment or necessity dictates.