Executive Administrative Support Lead
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Join USfalcon and lead a mission-critical program supporting the Air Force Nuclear Weapons Center (AFNWC) and USSTRATCOM. The Executive Administrative Support Lead will be the operational backbone for senior leadership driving the success of Advisory & Assistance Services (A&AS) across critical Business Engineering and Cybersecurity sectors. This is a high-visibility classified mission that directly enables the success of our nations most complex IT and mission programs.
*Position Contingent Upon Award of Contract*
JOB SUMMARY: The Executive Administrative Support contractor will provide comprehensive executive-level staff support and Program Management assistance to ensure efficient operations for senior managers and organizational staff. This role is responsible for maintaining the historical and operational integrity of the Directorate by managing high-level correspondence coordinating complex multi-agency engagements and ensuring seamless execution of daily and travel schedules. The lead will serve as a vital link between the program office and senior stakeholders.
ESSENTIAL DUTIES:
- Draft documents for leadership approval and signature; disseminate program policy and initiative guidance.
- Coordinate document monitor and support meetings and conferences including scheduling and setup for physical and virtual meetings.
- Prepare background materials invite participants and ensure meeting documentation (attendance logs minutes action items) is filed per policy.
- Maintain scheduling documents and requirements for video/online conferencing including equipment setup instructions and maintenance logs.
- Organize and maintain historical files of key documents providing guidance from National Leadership OSD DOE/NNSA Joint Staff USSTRATCOM and other agencies.
- Provide primary support for organizing and documenting user community forums In Progress Reviews working groups O-6/Flag Officer engagements and Combatant Commander-level reviews.
- Manage calendars travel schedules meetings correspondence and office operations; route calls and messages appropriately.
- Support delivery of GFI to senior leadership and maintain control/accountability for classified material.
- Create and maintain activity-level schedules for projects meetings and routine business; support system progress/status reporting by tracking and analyzing issues.
- Prepare meeting agendas minutes and other documentation as required.
- Coordinate distinguished visitor visits through protocol and senior staff.
REQUIRED QUALIFICATIONS:
- 10 years of experience providing executive-level administrative support in a DoD or government environment.
- Strong organizational skills with ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and virtual meeting platforms (Teams Zoom etc.).
- Experience preparing official correspondence meeting agendas minutes and action tracking.
- Knowledge of DoD travel systems and processes (DTS CBA reconciliation).
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and accountability for classified material.
PREFFERED QUALIFICATIONS:
- Experience supporting senior leadership engagements and high-level meetings.
- Familiarity with DoD Financial Management Regulation (DODFMR) and travel policies.
- Prior experience in AFNWC/NCC or similar DoD organizations.
- Ability to work independently in a fast-paced classified environment
EDUCATION/CERTIFICATION: Masters Degree in related field
REQUIRED CLEARANCE: Top Secret w/SCI eligibility
TRAVEL: TBD
Benefits Offered:medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts EAP parental leave pet insurance paid time off and holidays.
About US:USfalcon has grown from our roots in 1984 to become a mid-tier professional services company supporting a diverse and global customer base of DoD and Federal Agencies. We have been excelling in diverse platforms for almost 30 years and continue to be an industry leader. If you thrive in an organization that values integrity commitment stewardship and service we want to meet you. We deliver core capabilities in Aviation Space Information Technology and Business Operations and continue to grow and expand our competencies contracts and customer base adding to our long history of supporting customer and community needs. Learn more at
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
About Company
USfalcon is a professional services company supporting a diverse and global customer base of DoD and Federal Agencies. We deliver core capabilities in Aviation Support, Space and Cyber, Technology Solutions, Human Capital Management, and Strategy and Business Operations. USfalcon has ... View more
