Donor Relations Specialist

Are you motivated by purpose energized by people and ready to turn relationships into real community impact If so this role offers meaningful work you can see and feel every this role youll be the connector between the Regional Food Bank of Oklahoma and the partners who make food access possible. Youll build relationships with food manufacturers retailers distributors and community partners helping ensure donated food and products move efficiently and equitably to our neighbors who need them most. This is a handson fieldbased role for someone who enjoys being out in the community building partnerships solving operational challenges and seeing the direct impact of their work. Youll balance external relationshipbuilding with internal coordination while working closely with warehouse logistics and reporting teams to keep food flowing safely and effectively across our network. Beyond day to day donations youll support critical efforts like Retail Recovery Food Purchasing and Emergency Response helping ensure food is available not just during routine operations but in moments of increased need and crisis.

A Day in the Life

Donor and Partner Engagement

• Build manage and steward proven relationships with food donors retail partners and community collaborators through written verbal and in person communication.
• Identify cultivate and secure new food and product donors to expand sourcing capacity.
• Prioritize high value opportunities and conduct outreach including travel to new and existing partner locations.
• Provide timely and meaningful updates to donors on the impact of their contributions.
• Develop and share educational materials outlining donation guidelines procedures and expectations.

Logistics and Inventory Coordination

• Coordinate with warehouse and logistics teams to guarantee efficient and accurate intake of donated food and products.
• Facilitate the implementation of strategies that improve inventory efficiency maximize usable donations and reduce food waste.
• Maintain accurate and up to date records in the product acquisition system to assist transparency and reporting.
• Track donation volumes against sourcing goals and budget parameters.
• Resolve operational challenges with internal teams and external partners while ensuring consistency across the donation network.

Reporting and Accountability

• Prepare reports for leadership and external partners to communicate donation outcomes and program impact.
• Maintain complete and compliant donor documentation to meet audit legal and reporting requirements.
• Evaluate and present donation data to inform planning improve sourcing strategies and enhance donor engagement.

External Relations and Outreach

• Represent the organization at community events to promote food donations and strategic partnerships.
• Coordinate with external partners on initiatives that advance food sourcing and recovery goals.
• Promote awareness of the organizations mission through outreach campaigns and volunteer engagement.

Other Duties as Assigned

Duties and responsibilities may be added or changed at any time at the discretion of your supervisor formally or informally either verbally or in writing.

How you have spent your time:

• Earning an associates degree or gaining at least 2 years of relevant experience in supply chain management inventory sourcing or equivalent combination of education training and experience.
• Working in supply chain management or a related field for at least 1 year.
• Working in the food industry for at least 1 year.

Other Qualifications:

• Valid drivers license with a driving record that meets organizational standards.
• Proficiency in common office applications and database software (e.g. Microsoft Office CRM systems).
• Ability to learn and adjust to new technologies.
• Demonstrated negotiation partnership and relationship management skills to achieve mutually beneficial outcomes with external partners.
• Proven written verbal and in person communication skills with the ability to adapt messaging to diverse audiences and settings.
• Ability to complete a background check motor vehicle record review drug screening and physical assessment as required for the role.
• Commitment to advancing the mission of ending hunger.

Safety Sensitive Designation

This position is classified as Safety Sensitive under Oklahoma law. Employees in safety sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety sensitive positions in compliance with state law.

Preferred Qualifications

How you have spent your time:

• Earning a bachelors degree or gaining at least 4 years of relevant experience in supply chain management inventory sourcing or equivalent combination of education training and experience.
• Working in the food industry for at least 3 years.
• Working in supply chain management or a related field for at least 3 years

Your Environment

Work is primarily performed in an environmentally controlled setting with minimal variation in temperature and humidity. No exposure to dust chemicals gases fumes smoke excessive noise or vibrations. Tasks are generally completed in an office environment. May involve significant travel (up to 75%) for meetings training or assignments for up to three weeks per month typically allowing return home nightly. May require scheduled participation in a rotating on call program and on a limited and infrequent basis response to unscheduled operational needs. Work outside of the employees regular schedule may be required at times based on business necessity and must be documented in accordance with established scheduling and timekeeping practices. All hours worked will be recorded and compensated in compliance with applicable federal state and local wage and hour laws.

Physical Demands

Maintain a stationery position for extended periods while performing work in an office or vehicle setting. Operate vehicles safely by monitoring surroundings reading signage and maintaining awareness of road conditions. Coordinate movements to manage vehicle controls and respond promptly to changes in traffic or environment. Perform tasks that involve coordination of multiple limbs and fine motor activities such as handling grasping and maintaining steadiness for moving objects. Move objects weighing up to 10 pounds occasionally which may include assisting with repositioning objects or yourself. Transition between stationery and other positions as needed during the workday. Access work areas and vehicles in a manner that aids job tasks which may involve adjusting body position in limited spaces. Respond promptly to environmental cues and maintain focus during complex tasks. Auditory attention to recognize signals alarms and spoken instructions that serve as key safety and maintenance indicators. Exchange information clearly in person or via devices in dynamic environments including those with background noise. Maintain concentration and alertness for extended periods to ensure safety and task accuracy. Follow safety protocols including wearing Personal Protective Equipment (PPE) when required by Environmental Health and Safety policies.

Well Take Care of You

The Regional Food Bank offers a combination of competitive benefit plans and work-life assistance:

• We provide 100% paid Medical Short-Term Disability and Basic Life and AD&D insurance for employees. Basic Life and AD&D coverage is also provided for eligible dependents.
• Dental and Vision benefits.
• Long-term disability
• Supplemental life insurance
• 401(K) retirement plan
• Paid parental leave
• Flexible spending accounts
• Holiday savings program
• Paid time off (based on years of service) and 11 paid holidays plus three floating holidays.
• Wellness events

Benefits will vary depending on the type of position and are subject to change at the discretion of the Regional Food Bank.

EEO & Accommodation Statement

Diversity creates a healthier atmosphere: Regional Food Bank of Oklahoma is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status marital status genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed please contact Human Resources at