Project Coordinator

Position Purpose:

The Design Coordinator GRIDS role at the Company provides pivotal support in nurturing and expanding relationships with our business customers by delivering precise and timely project quotes and product recommendations. This position requires a highly organized individual with proven expertise in estimating and quote management complemented by strong skills in planning and negotiating material purchases all within tight deadlines. Proficiency in Microsoft Excel Outlook and Word is essential to effectively manage project data and communications ensuring a seamless customer experience that aligns with our commitment to delivering value and fostering a vibrant collaborative work culture.

Key Responsibilities:

-Process review and progress irrigation designs performed by design sub-contractors.

- Establish and maintain strong relationships with existing clients by delivering exceptional customer service and consistently providing accurate timely quotes that align with project specifications and customer expectations.

- Conduct thorough research and analysis to determine the most appropriate products for various project applications ensuring the delivery of optimal solutions that enhance customer satisfaction and project success.

- Utilize advanced proficiency in Microsoft Excel Outlook and Word to efficiently organize and manage project details ensuring seamless communication and collaboration with team members and clients.

- Demonstrate expertise in estimating and quote preparation by applying strong analytical skills to assess project requirements optimize material planning and negotiate favorable terms with suppliers.

- Exhibit exceptional organizational and time-management capabilities to prioritize tasks effectively and meet stringent deadlines ensuring project milestones and client commitments are achieved without compromise.

- Collaborate with cross-functional teams to foster a culture of safety reliability and teamwork contributing to shared objectives and the overall success of the organization.

- Uphold the companys values by embracing the Make Money and Have Fun! philosophy promoting a positive results-driven work environment that motivates and engages team members.

- Adhere to all compliance and safety protocols by successfully passing background checks and pre-employment drug tests ensuring personal and organizational integrity in all business dealings.

Direct Manager Direct Reports:

The Design Coordinator GRIDS within the Company will report directly to the Commercial Manager GRIDs. This role currently has no direct reports. The position necessitates collaboration with internal teams and external clients to ensure efficient project execution and client satisfaction. The Design Coordinator GRIDS is expected to support the Commercial Manager GRIDs in achieving the companys strategic objectives by delivering precise project quotes and facilitating client interactions with professionalism and reliability.

Travel Requirements:

May be required to travel occasionally to meet with clients attend project sites or participate in industry events ensuring effective client relationship development and project success.

Physical Requirements:

The position of Design Coordinator with the Company primarily requires standard office-based physical activities. The incumbent will be expected to engage in extended periods of sitting and using office equipment such as a computer and telephone. The role may also require occasional lifting of materials weighing up to 20 pounds. Visual acuity to perform extensive computer-based work is necessary. Reasonable accommodations can be made for individuals with disabilities to support the successful execution of the listed essential functions ensuring compliance with ADA standards and fostering an inclusive working environment.

Working Conditions:

The Design Coordinator GRIDS position at the Company is positioned within a dynamic and versatile work environment that fosters both creativity and efficiency. This role operates primarily within a hybrid model combining the benefits of collaborative in-office work with the flexibility of remote engagement thereby supporting a balanced and adaptable workflow. As part of a fast-paced deadline-driven team the Design Coordinator GRIDS will actively engage in a results-oriented setting where precision and timely execution are crucial. This structure not only supports the achievement of project goals but also aligns with the organizations commitment to delivering exceptional service and innovative this role team members are expected to manage multiple priorities effectively maintain rigorous attention to detail and exhibit adaptability to shifting project demands ensuring all client needs and expectations are met with the highest standard of professionalism.

Minimum Qualifications:

Education: High School diploma or equivalent.

Experience:
- Proven experience in estimating or as a quote specialist is highly desirable.
- Demonstrated ability to provide accurate and timely project quotes.

Technical Proficiencies:
- Proficiency in Microsoft software programs including MS Excel MS Outlook and MS Word.

- Proficiency in LandFx or other design software is highly preferred.

Skills:
- Strong organizational skills with a proven ability to manage multiple tasks and meet strict deadlines.
- Aptitude for planning negotiating and purchasing materials effectively.
- Excellent customer service and interpersonal skills geared towards building strong client relationships.
- Dependability with a focused commitment to safety and teamwork.

Other Requirements:
- Willingness to embrace and contribute to a team culture focused on productivity and enjoyment.
- Availability to perform related duties as required.
- Successful completion of a criminal and driving background check along with a pre-employment drug test.

Preferred Qualifications:

1. Advanced Industry Experience: A minimum of three years of experience in a landscape supply or construction industry-related estimating role with proven expertise in developing cost-effective and accurate project quotes.

2. Educational Credentials: An Associates or Bachelors degree in Landscape Architecture Construction Management Business Administration or a related field or related experience will be highly regarded.

3. Technical Proficiency: Demonstrated proficiency in advanced Microsoft Office Suite applications including the use of pivot tables in Excel for comprehensive data analysis and project estimation.

4. Product Knowledge: Extensive familiarity with landscape supply products materials and their applications within various project scopes to effectively advise clients and optimize project outcomes.

5. Communication Skills: Exceptional verbal and written communication skills for effective interaction with clients vendors and internal teams ensuring clarity and precision in project specifications and expectations.

6. Problem-Solving Abilities: Proven capability to diagnose potential project complications and develop strategic solutions to maintain timeline and budgetary goals.

7. Customer Relationship Management: Experience in building and nurturing lasting client relationships with the ability to identify and leverage opportunities for business growth and client satisfaction.

8. Software Acumen: Experience with industry-specific software tools such as AutoCAD Adobe Creative Suite or specialized estimating software to enhance project visualization and precision in quoting.

9. Analytical Skills: Strong analytical and numerical abilities to evaluate complex data and provide insightful recommendations for project improvement and cost control.

10. Professional Certifications: Relevant certifications from recognized professional bodies such as the American Society of Landscape Architects (ASLA) or the Certified Construction Manager (CCM) credential are advantageous and respected.

11. Team Leadership: Demonstrated leadership experience in a team setting with capabilities to mentor junior staff and foster a collaborative and results-driven team environment.

These preferred qualifications will enable candidates to optimize contributions to the Design Coordinator GRIDS team in the Company aligning with the Companys commitment to excellence in customer service and industry leadership.

Minimum Education:

A High School diploma or equivalent is mandatory for the role of Design Coordinator GRIDS at the Company.

Preferred Education:

A Bachelors degree in Landscape Architecture Design or a related field is strongly preferred complementing the roles requirements for strategic planning and product expertise. Combined experience and education will be considered to satisfy this requirement.

Minimum Years Of Work Experience:

Candidates with a background in estimating quote specialization or similar relevant roles are encouraged to apply.

Certifications:

Relevant experience in estimating and as a quote specialist is considered a plus.

Competencies:

1. Communication Proficiency: Demonstrates excellence in articulating project details and product advice to clients enhancing customer relationships and ensuring clear understanding of quotes and estimations.

2. Organizational Skills: Exhibits strong organizational capabilities to manage multiple quotations and deadlines concurrently ensuring timely delivery and accuracy of project estimates.

3. Technical Aptitude: Proficient in utilizing Microsoft software programs including MS Excel MS Outlook and MS Word to efficiently handle data draft quotes and communicate effectively within the team.

4. Client Relationship Management: Develops and nurtures relationships with existing clients fostering trust and loyalty through consistent and reliable interactions.

5. Planning and Negotiation: Skilled in the strategic planning and negotiating process for purchasing materials focused on optimizing cost-effectiveness and project outcomes.

6. Reliability and Teamwork: Demonstrates dependability and collaborates well with colleagues contributing to a cohesive and supportive team environment.

7. Attention to Detail: Ensures precision and accuracy in quoting and estimating processes minimizing errors and maximizing client satisfaction.

8. Adaptability and Problem-Solving: Capable of performing other related duties as assigned with flexibility and effective problem-solving skills to address and resolve unforeseen challenges promptly.