Administrative Assistant 3 Behavioral Sciences

Clark College is currently accepting applications for a full-time permanent classified Administrative Assistant 3 (AA3). This position provides administrative and general office support to students and faculty in the Social Sciences division Behavioral Sciences division and the Bachelor of Applied Science in Human Services and Bachelor of Applied Science in Teacher Education programs ensuring consistent division program and unit-wide operations. The AA3 serves as point of contact and a resource to faculty students staff and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the Social Sciences and Fine Arts (SOFA) Unit Operations Manager. The hybrid work schedule is Monday - Thursday 8:00am - 5:00pm on campus Fridays remote. The hybrid schedule is subject to change based on the needs of the college.

At Clark we value equity diversity and inclusion. We are committed to growing learning and supporting our employees.

JOB DUTIES AND RESPONSIBILITIES:

• In support of the Behavioral and Social Sciences divisions act as liaison between the following college departments; Facilities Bookstore Security Business Services Environmental Health and Safety ComMark Office of People and Culture Information Technology Library Teaching and Learning Center eLearning Tutoring Services Office of Instruction Academic Services and Student Affairs including Enrollment Services Registration Financial Aid Advising Entry Services Workforce Education Veterans Resource Center Disability Access Center and Counseling Health Center.
• Evaluate costs and/or purchases for equipment supplies faculty development travel and estimate needs for supplies equipment and projects.
• Maintain monitor reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts assign appropriate budget accounts initiate transfers as appropriate.
• Assist division chairs with orientation and training of new faculty work with new adjunct faculty to setup email voicemail keys copier set-up computer requirements and other necessary paperwork.
• Initiate bookstore orders purchase requests Foundation check requests invoice vouchers work order requests key requests personnel action forms special assignment agreements travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
• Manage division department and program email distribution lists; update as needed including OU Campus web support for division department and program sites maintain and upload reports to individual website for Behavioral Sciences and Social Sciences divisions.
• Calendar management schedule and arrange meetings coordinate travel including identifying registration costs meals transportation mileage hotel per diem as well as any other miscellaneous cost related to travel.
• Facilitate orientation and training of new faculty assist as needed regarding class schedule planning maintain accurate student files for program applications and selected students and provide support to students selected into the program.
• Serve as administrator of the SOFA EvaluationKIT process build quarterly project for student evaluations of unit faculty compile and input data monitor response rates download reports upon project completion and distribute report summaries in accordance with established schedule and save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
• Prepare and process documents and ctcLink requests such as purchasing requisitions travel requests expense vouchers and faculty leave forms.
• Provide office reception respond to inquiries and make referrals; furnish clear and accurate information on college policies and procedures.
• Provide support for the Colleges Honors Program. Coordinate with unit dean to update honors spreadsheet create Change of Registration forms fill out PAFs for stipends etc.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials including the supplemental questions and personal interview(s) and will be required to demonstrate competencies in the following areas:

• High school graduation or equivalent.

• Two (2) years of increasingly responsible office experience.
• Proficient in using Microsoft Office Suite including MS Word Excel Outlook and SharePoint.
• Provide excellent customer service that consistently meets or exceeds the needs of students colleagues and the community. This includes building and maintaining internal and external customer satisfaction with the services offered by the college.

JOB READINESS/WORKING CONDITIONS:

• Ability to effectively build and maintain strong relationships with a variety of diverse people and use intelligence common sense and tenacity to solve difficult or complicated challenges.
• Ability to produce accurate and timely work with minimal supervision.
• Ability to identify issues and offer alternative solutions; inform supervisor of problems.
• Ability to work well with people of all ages from academically culturally and socioeconomically diverse backgrounds.

• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire a background check including criminal record history will be conducted which includes a sexual misconduct background check as required underRCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast fresh and healthy dining options for students faculty staff and the community. The space located in Gaiser Hall features three kiosks a full-service retail bakery and barista bar grab-and-go items and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks apparel and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

Salary Range:$3477-$4632/month Step A-M (commensurate with qualifications and experience) Range: 40 Code: 105G

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical dental life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE:

Required application materials must be completed and submitted online by 3 p.m. February 23 2026.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at contact Clark College Office of People and Culture please call or email .

DISABILITY ACCOMMODATIONS

Upon request accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at or by video phone at .

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice the authority of the Security/Safety Department policies concerning reporting of any crimes which may occur on or near college property and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department or. The most recent Annual Security Report written in compliance with the Clery Act can be reviewed here: VERIFICATION

If you are hired you will need proof of identity and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Office of People and Culture Office.

Clark Colleges Office of People and Culture supports individuals with their academic personal and professional development as well as provides training and educational resources for all members of the college community around diversity inclusion power privilege inequity social equity and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups Cross Institution Faculty of Color Mentorship program and Faculty and Staff of Color Conference.

The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices from recruitment and onboarding to learning well-being and community partnerships.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race color national origin age disability genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status citizenship immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity affirmative action and non-discrimination to be fundamental to the mission vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students employees and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies Title II and Title IX and Affirmative Action: Michelle Jenkins Director of Labor and Compliance 1933 Fort Vancouver Way Baird 122 Vancouver Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Office of People and Culture

February 6 2026

26-00009