Sr. Project Administrator

Rancho Cordova, CA - USA

Monthly Salary: $ 60196 - 100464

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Job Description

Take Your Delivery Management Career to the Next Level

Kleinfelder a Forbes Top Employer for Engineers in North America is committed to a people-first culture technical excellence and creating opportunities where employees can thrive!

Do you have a passion for managing budgets meeting deadlines and exceeding client expectations Our delivery management professionals are involved in project delivery from initiation and planning to execution monitoring and closeout. Each phase requires strong attention to detail while communicating with internal and external stakeholders. Do you have a proven track record in managing goals and objectives Consider joining our team and work with peers who have vast industry knowledge and experience solving complex problems.

Step Into Your New Role

Kleinfelder is seeking a dynamic well-organized and detailed-oriented Sr. Project Administrator professional to join our Northern California Construction Services team in Sacramento CA. This person will be a part of a growing team within an expanding company supporting local infrastructure projects that help the public and are happening in your community!

The Sr. Project Administrator performs tasks in support of project budget schedule and reporting activities. This position assists Kleinfelders project managers and program managers with the development and organization of project data such as fee estimates earned value status reports cost reports backlog projections and resource needs.

Responsibilities will include:

Assist the CoMET Service Line Leader (SLL) in systematically evaluating and enhancing processes for tracking sales opportunities to improve conversion rates and forecasting accuracy.
Assist SLL in developing comprehensive tracking and analysis of project execution and individual Project Manager performance to identify strengths areas for improvement and resource optimization opportunities.
Ensure consistent adherence to safety regulations policies and best practices across all projects and team members within the group.
Extract information from Deltek and other centralized systems for sales opportunities ensuring accurate and real-time entry of leads proposals status updates probability assessments and projected values.
Extract information from Agiloft and other systems to track contract approval workflow and negotiations on contracts with high risk items.
Collect consolidate and analyze data from project management tools timesheets to produce performance summaries.
Develop a monitoring and tracking system to ensure Construction Services is implementing Kleinfelders safety program (HASPs LPOs LI etc.)
Serve as the primary point of contact for administrative matters within the CS SL facilitating communication between the Group Leaders Project Managers and other stakeholders.
Organize and support group-level meetings including agenda preparation minute-taking action item tracking and follow-up.
Assist in special projects or initiatives as assigned by the SLL such as process improvements tool implementations or audit preparations.
Assist SLL in Scope Management for NCP Critical Programs or Projects. Tracks scope changes and deviations.
Assist SLL with invoice management and finance support for NCP Critical Programs or Projects.
Project Related Tasks Assists with project stakeholder meetings (internal or external) and ensures timely response to stakeholders.
Project Delivery Team Support - Assist and support Service Line Leader assigned project staff and Senior Project Control Specialist as requested.
Communication - Creation and maintenance of project specific tracking logs and daily communication (i.e. email) to project team and stakeholders.

Required Skills and Experience:

Associate degree in Finance Business Project Management or equivalent combination of education and experience required. Bachelors degree preferred.

5 years of engineering or construction project controls experience - preferably in a construction or engineering firm

Well-developed presentation communication and interpersonal skills.

Proficiency with Microsoft Office applications (Word Excel Outlook etc.).

Accepts and follows directions from others.
Respects authority.
Communicative and reliable.
Complies with requests.
Takes accountability for delivering on commitments.
Owns mistakes and uses them as opportunities for learning and development.
Openly discusses his/her actions and their consequences both good and bad.
Allocates time and attention based on what is the most important to achieve key goals and objectives.
Approaches work in an organized and systematic manner.
Effectively manages tasks information and requests.

Move Forward with Kleinfelder

Kleinfelder and its subsidiaries and affiliates has been connecting great people to the best work since 1961. We are engineers scientists and construction professionals providing solutions that improve our clients transportation water energy and other private infrastructure. As a responsive cross-disciplinary team of bright curious and innovative problem-solvers we are dedicated to doing the right thing every day on every project from over 110 offices in the US Canada and great people to the best work is our purpose together we deliver.

Progress with an Employer that Values You

Kleinfelder and its subsidiaries and affiliates is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity equity and inclusion comes creativity innovation and unity. We are proud to offer the following:

Benefits: Kleinfelder and its subsidiaries and affiliates offers an excellent compensation and benefits package including: medical dental vision life insurance 401(k) plan and paid holidays.The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $60196 - $100464.

Career Development: We are committed to investing in the professional development of our staff offering each employee every opportunity to grow develop and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder and its subsidiaries and affiliates is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder and its subsidiaries and affiliates does not accept unsolicited resumes from recruiters or employment the absence of a signed Recruitment Fee Agreement Kleinfelder and its subsidiaries and affiliates will not consider or agree to payment for any referral compensation or recruiter the event a recruiter or agency submits a resume or candidate without a previously signed agreement Kleinfelder and its subsidiaries and affiliates explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume including those submitted to hiring managers are deemed to be the property of Kleinfelder.

#LI-SF1

Required Experience:

Senior IC

Job DescriptionTake Your Delivery Management Career to the Next LevelKleinfelder a Forbes Top Employer for Engineers in North America is committed to a people-first culture technical excellence and creating opportunities where employees can thrive!Do you have a passion for managing budgets meeting d...