Executive Assistant to the CEO (all genders)

Our client - a well-established international technology corporation with a strong focus on digital innovation in the logistics sector - is looking for an experienced and proactive Executive Assistant to act as a strategic partner to the CEO.

This role is ideal for someone who enjoys working close to senior leadership thrives in a dynamic environment and takes pride in enabling others to perform at their best. You will act as a trusted partner gatekeeper and central coordination point for executive activities. The company offers a modern collaborative and multicultural working environment.

Are you eager to make an impact where decisions are made Then we look forward to receiving your application!

Aufgabenbereich

• Calendar and Time Management: Manage and optimize the CEOs fast changing schedule prepare materials in advance anticipate potential conflicts and protect time for high impact priorities.
• Travel and Logistics: Plan and manage international travel accommodation and transportation; prepare detailed itineraries and handle changes efficiently.
• Gatekeeping and Communication: Act as the CEOs primary communication hub efficiently prioritizing numerous inquiries and conducting correspondence in a confident discreet and clearly structured manner.
• Meeting & Event Preparation: Organize and oversee board meetings executive off-sites and client engagements. Prepare agendas briefing documents minutes and follow-up actions.
• Collaboration & Project Management: Act as a central hub for information maintaining context structure and continuity across initiatives divisions and functions.

Gewünschte Qualifikationen

• Completed commercial education (A-level equivalent or higher)
• Minimum 3 years of experience as an Executive Assistant ideally supporting C-level executives or working in a high-intensity operations role within an international environment (technology industry is an advantage)
• Experience in high-growth fast-moving industry or environment
• Excellent level of business English both spoken and written; knowledge of Hebrew is an advantage
• Comfortable working on site in Vienna and open to international travel when necessary
• Excellent MS Office proficiency and a confident command of modern digital tools and systems ideally with the ability to leverage them effectively in daily work
• Confident highly structured detailed-oriented proactive and excellent communication style at management level
• High level of discretion reliability and flexibility
• Independent and conscientious work style

Job Perspektive

• Competitive salary and comprehensive benefits package
• Company laptop and smartphone
• Flexibility combined with longterm stability
• Regular inperson presence is important with occasional remote work possible
• A dynamic innovative and collaborative work environment
• Modern office just a few minutes walk from all major public transport (bus train underground and tram)
• International working environment with occasional travel
• The opportunity to contribute your own ideas and take an active role in projects

Aufgabenbereich

• Calendar and Time Management: Manage and optimize the CEOs fast changing schedule prepare materials in advance anticipate potential conflicts and protect time for high impact priorities.
• Travel and Logistics: Plan and manage international travel accommodation and transportation; prepare detailed itineraries and handle changes efficiently.
• Gatekeeping and Communication: Act as the CEOs primary communication hub efficiently prioritizing numerous inquiries and conducting correspondence in a confident discreet and clearly structured manner.
• Meeting & Event Preparation: Organize and oversee board meetings executive off-sites and client engagements. Prepare agendas briefing documents minutes and follow-up actions.
• Collaboration & Project Management: Act as a central hub for information maintaining context structure and continuity across initiatives divisions and functions.