Chief of Finance & Operations

SUMMARY

Under general supervision plans and supervises the operational components of the district to ensure that it derives maximum educational benefits from the expenditures of school funds; to function as part of the District Executive Team; to communicate with the Superintendent and Governing Board on an ongoing basis; to assist in the strategic planning of the District; to assume the Superintendent responsibilities in the absence of the Superintendent and Assistant Superintendent(s); to represent the District as administrative leader in legal and procedural issues; to provide leadership and supervision of all operational programs as assigned; and to assist in planning for District growth.

SUPERVISES: All employees assigned to the Departments/Sites of the position. The primary areas of responsibility would include Facilities Maintenance & Grounds Finance Materials Management Pupil Transportation Network Services School Nutrition and assigned District Office support staff.

ESSENTIAL FUNCTIONS Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include but are not limited to the following:

• Serves in the absence of the superintendent and assistant superintendent(s) as the chief administrative officer of the district;
• Analyzes a variety of financial information for the purpose of providing direction and support making recommendations maximizing use of funds and/or ensuring overall operations are within budget;
• Directs and reviews the administration of financial activities involving the preparation administration and control of the annual expenditure budget;
• Directs and reviews the administration of financial activities pertaining to the budget development and administration including maintenance of financial and position records and controls and functional supervision over financial management of student body activities in all schools;
• Collaborates with internal and external personnel for the purpose of implementing and/or maintaining services and programs;
• Compiles data from a wide variety of sources for the purpose of analyzing issues ensuring compliance with organization policies and procedures and/or monitoring program components;
• Develops financial reports for the purpose of ensuring resources are available to maintain district facilities construct new facilities when needed and to fulfill the districts educational mission;
• Maintains a variety of manual and electronic fiscal information files and records for the purpose of providing an up-to-date reference and audit trail in accordance with the Uniform System of Financial Records Arizona Revised Statutes and Governing Board Policies while forecasting district expenditures ensuring that allocations are accurate revenues are recorded expenses are within budget limits and/or fiscal practices are followed;
• Participates in meetings conferences workshops and seminars for the purpose of conveying and/or gathering information required to perform functions and resolving issues regarding District initiatives and operations;
• Prepares a wide variety of materials reports and financial information for the purpose of planning district operations and communicating the plan to staff community and Board members;
• Presents information for the purpose of communicating information gaining feedback and ensuring adherence to established internal controls;
• Responds to a wide variety of inquiries of staff district personnel other professional organizations outside organizations etc. for the purpose of resolving problems providing information and/or referring to appropriate personnel;
• Manages the districts real estate and insurance programs;
• Acts as advisor to the superintendent on all questions relating to the business and financial affairs of the district;
• Assists in recruiting hiring training supervising and evaluating all personnel under area of responsibility;
• Arranges for the internal auditing of school accounts and all funds;
• Assumes responsibility for insurance records and insurance accounting;
• Oversees the reconciliation of all bank accounts maintained by the Board;
• Assists in the projection of revenue and expenditures preparation of prospectus for bond sales management of short term investment portfolio and the like;
• Plans and participates in staff compensation and benefit process;
• Prepares drafts of needed Board policies and administrative rules and regulations for area of responsibility;
• Manages district construction programs;
• Manages the property and liability risks of the district;
• Directly responsible for the oversight of the Districts Emergency Preparedness Plan
• Serves as a Trustee member on the Yuma Area Benefits Consortium
• Serves as a member of the Superintendents Management Team.
• Performs other duties that may be necessary to assign.

MINIMUM QUALIFICATIONS

Education Training and Experience Guidelines

Bachelors Degree from an accredited college or university in Accounting Finance School Finance or a related field required. A minimum of three (3) years of supervisory and management experience in a finance-related role required. A minimum of three (3) years of experience in budgeting accounting payroll and general fiscal management required. Prior experience in Arizona public school finance preferred. The Board may consider such alternatives to the above qualifications as it deems appropriate and acceptable.

Knowledge of:

• Legal bases and sources of finances of Arizona public education;
• Theory and practice of accounting business administration budgeting auditing and fiscal management with emphasis on governmental operations;
• State laws the Uniform System of Financial Records Manual for Arizona public schools;
• Government Accounting Standards Board and other regulations affecting school district financial affairs;
• Principles of organization management systems analysis budgeting and communications; and
• Concepts and applications of electronic data processing.

Skill in:

• Plan and administer complex technical operations involving coordination of efforts of multiple specialized units;
• Analyze present problems identify potential problems and develop and evaluate problem solving solutions;
• Motivates employees to use innovative approaches;
• Communicate effectively in writing and orally with persons at various levels of understanding;
• Analyze financial and statistical data make appropriate projections and make or recommend decisions as indicated;
• Maintain current and accurate records and reports while meeting regular and special demands for data; and
• Make effective public presentations of complex data and plans.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid State Drivers License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Positions in this class typically require: use of hands talking hearing seeing and repetitive motions. Exerting up to 10 pounds of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Specific vision abilities required by this job include close vision as to read handwritten or typed materials and the ability to adjust focus. Jobs are sedentary work involves sitting a portion of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. The position requires the individual to meet multiple demands from several people and interact with public and staff.

R13012

258 days

Starting July 1 2026

Required Experience:

Chief