HRIS Coordinator

JOB TITLE: Human Resources Systems Coordinator

STATUS: Exempt/Salary

REPORTS TO: Chief Talent Officer

Position Summary

The HRIS Systems Coordinator owns the day-to-day integrity configuration and operational performance of the organizations HRIS payroll and benefits systems. This role is accountable for data accuracy payroll readiness benefits administration and reliable system integrations. Acting as the connective tissue between HR Payroll Finance and external vendors the HRIS Systems Coordinator ensures systems work as designed data flows correctly and issues are resolved before they become business problems.

Core Responsibilities

HRIS Ownership & System Administration

• Serve as the primary Subject Matter Expert for the HRIS and all related system integrations acting as first-line resolution for payroll and benefits data issues.
  
• Administer HRIS configuration workflows security roles and user access ensuring strong internal controls and data integrity.
  
• Manage and audit HRIS security access and permissions on a recurring basis to ensure compliance and appropriate role-based access.
  
• Coordinate system changes testing and validation for HRIS updates payroll configuration changes and vendor integrations prior to deployment.
  

Payroll & Finance Partnership

• Support payroll processing in close partnership with Finance by reviewing system setup pay rules earnings and deduction codes and upstream data accuracy.
  
• Troubleshoot payroll discrepancies identify root causes and correct configuration or data issues prior to payroll finalization.
  
• Act as a technical partner to Finance to ensure payroll runs cleanly predictably and on time.
  

Benefits Administration & Vendor Integrations

• Administer employee benefits within the HRIS including enrollments life events terminations and vendor reconciliations.
  
• Own vendor file feeds (benefits 401(k) payroll-related exports) ensuring accurate employee data setup successful transmission and rapid resolution of errors.
  
• Audit employee data profiles to ensure completeness and accuracy required for payroll benefits and downstream vendor feeds; proactively correct issues before failures occur.
  

Support Reporting & Documentation

• Provide Tier 1 and Tier 2 HRIS support to HR Finance managers and employees resolving system access and data issues before escalation to vendors or service support.
  
• Prepare and deliver workforce payroll benefits and compliance reporting with a high standard for accuracy and consistency.
  
• Maintain clear documentation for HRIS configurations file feeds security access and standard operating procedures to support audit readiness and system continuity.
  

Process Improvement & Risk Management

• Identify system risks setup weaknesses and process gaps; recommend and implement approved improvements to ensure systems are used to their intended capabilities.
  
• Support new implementations enhancements and process redesigns that improve reliability scalability and data quality.
  

Additional Responsibilities

• Participate in organizational initiatives cross-functional projects and agency activities as assigned.
  

Qualifications

Required

• Demonstrated experience administering an HRIS with direct responsibility for configuration security payroll support and benefits administration.
  
• Strong understanding of payroll processes benefits operations and HR data dependencies.
  
• Proven experience managing vendor file feeds and system integrations.
  
• High attention to detail with a strong audit controls and data-governance mindset.
  
• Ability to work cross-functionally with HR Finance and external vendors.
  

Preferred

• Experience serving as an internal HRIS Subject Matter Expert.
  
• Prior involvement in system implementations upgrades or major configuration changes.
  
• Comfort operating in environments where accuracy compliance and deadlines are non-negotiable.

EDUCATION AND EXPERIENCE: Bachelors degree in business administration information systems or related field; or minimum of three (3) years to five (5) years of related experience in HRIS administration payroll processing or benefits administration. Experience working with payroll and benefits preferred.
SKILLS:

• Strong attention to detail and data accuracy.
• Working knowledge of payroll benefits and employment-related regulations.
• Strong analytical and problem-solving skills.
• Ability to manage confidential information with discretion and precision.
• Proficiency with HRIS platforms payroll systems and Microsoft Office Suite including Excel.

PHYSICAL REQUIREMENTS: While performing the duties of this job the employee is occasionally required to stand walk sit bend; use hands to handle or feel objects tools or controls; reach with hands and arms; climb stairs; balance; stoop kneel crouch or crawl; requires good visual and hearing acuity. The employee must be able to drive. The employee must occasionally lift and/or move up to 25 pounds. Approximately 15% of the work is performed while standing or walking. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.