Executive Assistant
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Job Location:
Roanoke, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Employment Status:
Full timeShift:
Day (United States of America)Facility:
1 Riverside Cir - RoanokeRequisition Number:
R158021 EXECUTIVE ASSISTANT (Open)How Youll Help Transform Healthcare:
The Executive Assistant provides administrative support and guidance to two or more members of the Executive Team. Effectively plans organizes and coordinates administrative aspects of the executives office functions providing research technology meeting calendar travel and problem-solving support. Performs tasks that are diverse in nature.The Executive Assistant
- Corresponds with leaders across the organization and leaders within the community on behalf of the executive.
- May coordinate events and functions internally/externally as well as in collaboration with community partners and professional organizations.
- Provides direction and prioritization standards for the screening of the executives mail email voicemail and appointments.
- Anticipates executives needs and proactively organizes appropriate people and resources to support the executive in addressing issues/situations.
- Manages change effectively and works well in a dynamic fast-paced environment.
- Suggests areas for process improvement when appropriate.
- Composes edits and/or types a variety of professional correspondence and documents.
- Provides support for meetings and engagements by creating items such as presentations agendas minutes reports charts and graphics etc. ensuring accuracy and appropriate distribution. Obtains appropriate resources and ensures necessary stakeholders are available to support and meet the executives needs.
- Manages projects of varied complexity and scope.
- Sets goals and priorities manages time effectively and sees tasks through to completion and within deadlines. Utilizes appropriate resources to ensure projects are successful. Works well independently.
- Handles complaints and issues tactfully and appropriately. This may include documenting tracking investigating and referring as appropriate.
- May purchase necessary business and office-related materials.
- Maintains and updates contracts and agreements.
- Handles administrative items related to the management of the executives direct reports. This may include initiating performance evaluations entering and/or approving hours worked etc.
- Administers reviews and approves timesheets for staff.
- Mentors other administrative staff.
- May participate in meetings to provide administrative support.
What We Require:
Education: Associates degree in related field required.
Experience: A minimum of 5 years of administrative and executive assistant or other related work experience required.
Licensure certification and/or registration: None.
Other Minimum Qualifications: Requires a detailed knowledge of the organizations operations and organizational procedures. Demonstrates ability to work with sensitive information.
Demonstrates excellent communication and interpersonal skills. Proficiency in business vocabulary and grammar to effectively represent the executive and the company to outside parties. Demonstrates attention to detail and decision-making skills to respond to high-pressure situations. Demonstrates time management skills to plan manage and coordinate executives activities and major functions. Demonstrates experience exercising sound judgment and complete discretion in dealing with highly confidential and sensitive matters. Strong experience with computer software such as word processing spreadsheets presentation email and calendar management applications; database experience.
Recruiter:
RHONDA JOHNSONRecruiter Email:
For more information contact the HR Service Center at 1-.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age (40 or older) disability genetic information or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 8:00 a.m. to 4:30 p.m. Monday through Friday.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
