Emergency Hire Administrative Coordinator Architectural Engineering Department

Job Summary

• Oversee the daily operations of the department office and supervise student assistants. Recommend and develop new department procedures as needed. Compose correspondence for department head signature. Compile (research and prepare) reports for department head faculty administrative offices externalagenciesand organizations.
• Assist department head with budget monitoring and projections. Track revenue and expenditures for all funding sources ensuring proper use of funds and compliance with policies and procedures. Prepare monthlyProCardreports processreimbursementsand oversee reconciliation of travel claims.
• Coordinate andmonitorall activities related to faculty retention promotion advise departmental peer review committee in all areas of thefaculty evaluationprocess andensure accuracy ofthe review department college and university policies procedures and deadlines to ensure procedural compliance.
• Serve as department liaison for HR Academic Personnel and Payroll Office; interpretand communicate department college and university HR Academic Personnel and payroll policies and procedures to faculty. Prepare facultycontractstrack entitlementsasrequired. Review Master Payroll Certification. Coordinaterecruitmentsfor student assistantshireand approvetime cards.
• Coordinate faculty recruitments includingmanagingrequisitions andpostingadvertisements coordinatinginterviewlogistics.
• Interpret andcommunicatedepartment college and university budget policies and procedures to ensure compliance.
• Process donations through CAED Deans Office. Oversee donorthank-youlettersand recognition in departmental publications. Coordinate new scholarship opportunities with CAEDAdvancement Office Financial Aid and CP Advancement Scholarship Coordinator.
• Coordinate department eventsincluding spacereservations catering guest parking and invitations.
• Greet visitors and respond to inquiries from students parents faculty staff and thegeneral public regarding department college and university informationpoliciesand procedures.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

Salary:

Anticipated Hiring Range:$25.19 - $27.81 per hour

Classification Range:$25.19 - $36.70 per hour

Factors in determining the appropriate compensation for a role include experience skills knowledge abilities education licensure and certifications and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position based on internal equity budget and collective bargaining agreements (when applicable).

Cal Poly

Known for its Learn by Doing pedagogy Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo Cal Poly is nestled comfortably among the coastal foothills minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program including health dental and vision insurance retirement participation in the Public Employees Retirement System and educational benefits for eligible employees. See our benefits website for additional information.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Cal Poly is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At Cal Poly excellence is built on merit talent diversity accessibility and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.