Personal Assistant to the CEOChair of Board of Trustees

Job Description

• Salary scale: 29477 - 33932 per annum depending on experience
• Contract: Permanent
• Hours: 37 hours per week
• Base: Kenburgh House 28 Manor Row Bradford BD1 4QU
• Probationary Period:Six months
• Closing Date:Monday 23.02.2026 10 AM
• Interview Date:W/C 2^ndMarch 2026
• Questions:In the first instance any enquiries to be emailed to emailprotected. For an informal chat about the role before applying please contact our Head of People and Culture at emailprotected

AboutUs

Bradford District and Craven Mind is a thriving independent mental health charity with a clear purpose to promote positive mental wellbeing and empower and help people experiencing issues with their mental health to manage and work towards recovery and fulfilment.

We do this through:

• Building community and individual resilience for better mental wellbeing

• Providing early intervention advice and support

• Supporting people in crisis

• Empowering and helping people to recover and sustain improved wellbeing

Watch this video to find out what its like to work at BDC Mind: our latest Impact Report and 2024-2028 Strategy: out more about our approach to Equity Diversity and Inclusion: us and youll receive:

• 25 days annual leave per year rising to 28 days with length of service plus bank holidays

• Up to two additional leave days to use each year to support your wellbeing.

• Simply Health Cash Plan to claim back on personal health costs including dental optical prescriptions physiotherapy and more.

• Employee Assistance Service including 24/7 confidential mental health support and access to structured therapy sessions.

• Generous pension scheme and employer contribution to help you plan for a secure future.

• Discount schemes including Company Shop and Blue Light Card.

• Excellent personal development opportunities including access to Clinical Supervision.

• Enhanced sick pay after your six-month probation.

• Accredited employer with Mindful Employer Disability Confident and Real Living Wage.

Role Background

The Personal Assistant to CEO and Chair of Trustee plays a pivotal role at the heart of the organisation ensuring the smooth and effective operation of the CEOs office and supporting the governance infrastructure of the charity. As the primary point of coordination for executive administration the role provides highquality confidential support to both the CEO and the Chair of the Board enabling them to focus on strategic leadership and organisational delivery. Working closely with the CEO the postholder helps to maintain strong governance systems supports compliance with legal and regulatory requirements and ensures that key meetings operational processes and reporting cycles run efficiently.

Role Purpose

You are responsible for providing confidential high quality and efficient secretarial / administrative support to the CEO and Chair of the Board of Trustees. In addition you provide operational oversight of core corporate governance processes and systems to support the CEO in ensuring compliance with legalisation and contractual requirements.

Role Outcomes

• Providing secretarial support for Board meetings ensuring the timely circulation of reports and proactive follow up of actions.
• Supporting the CEO to maintain accurate Companies House and Charity Commission records and full compliance.
• Working closely with the CEO to undertake a range of governance related administrative tasks for the organisation
• Supporting and organising the schedule of the CEO on a day-to-day basis
• Providing administrative oversight of sub-contracting processes
• Coordinating a calendar of key meetings and events across the organisation
• Providing secretarial support at a range of meetings as directed by the CEO
• Providing administrative support and oversight of the internal operational plan reporting process and systems to enable high quality efficient and timely reports to the CEO and the Board
• Ensuring that confidentiality is maintained at all times
• Maintaining effective CEO office filing systems.
• Consistently working in alignment with our aims objectives policies core values and standards set out in our employee handbook.
• Fully participating in all relevant training to develop and maintain your performance in the role.
• Demonstrating an ongoing commitment to our values: Caring Always Working Together Supporting Everyone Enabling All and Continually Improving.
• Performing other duties as reasonably required within the role.

Person specification

Bradford District and Craven Mind is committed to promoting mental health awareness reducing stigma and improving the quality of life for people with mental health challenges. We value diversity inclusion and lived experiences when recruiting our staff and volunteers.

Qualifications

Essential

• GCSE Maths English at Grade 4 or above or equivalent.

Desired:

• Further Education qualifications in Business Support / Business Administration

Experience

Essential:

• Previous experience as a PA / EA communicating with multiple parties.
• Experience of working in a fast-paced environment
• Experience of handling confidential information with discretion

Desirable:

• Background of working with Mental Health / Commissioners / Local Authority would be advantageous
• Experience of identifying opportunities and implementing change to processes

Skills and Abilities

Essential:

• Excellent communications skills both written and verbal
• Excellent organisational skills time management and workload management
• Excellent attention to detail
• Good IT Skills including Microsoft Office particularly Word Outlook Office 365 and PowerPoint
• Problem-solving skills and initiative
• The ability to work independently and in a team

Desired:

• Have a proactive approach in in pre-empting and have the ability to work on own initiative

Attitude and Personal Attributes

Essential:

• Positive attitude towards those with mental health difficulties and able to respect and value people unconditionally
• Work in a confidential manner
• Ability to work effectively and make good use of time and resources
• A positive and flexible attitude to duties
• Patient resilient and able to cope under pressure

How to apply:

• Please click the Apply for this job button and follow the steps to fill out the application form.
• Upload your CV and a cover letter showing how your experience and skills match the Job Description and Person Specification under.
• Were unable to provide feedback to applicants who are not shortlisted.
• We are committed to safeguarding vulnerable children and adults. All successful candidates will need to apply for a Disclosure and Barring Service (DBS) check and a right to work in the UK check.