Coordinator, Creative Operations

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

JOB RESPONSIBILITIES

Assist in the coordination and tracking of creative projects from inception to completion ensuring deadlines are met and deliverables are on track. Manage project timelines and resource allocation through Workfront maintaining efficient workflows including scheduling and resource allocation.
Act as a central point of contact for creative teams internal stakeholders and external vendors facilitating clear and timely communication.
Sample Coordination: Manage the product sample closet ensuring samples are readily available and ordering new stock as needed to support various creative initiatives and photo shoots.
Assist in the coordination of packaging design projects including managing timelines and copy documents between marketing storytelling and translation agencies.
Support the execution of VMSD projects including coordinating with cross-functional partners and providing project management support for North America events.
Vendor Management: Facilitate relationships with creative vendors including processing new vendor onboarding paperwork creating POs and tracking invoices to ensure timely payments and budget adherence.
Provide general administrative support to the Creative Operations team such as scheduling meetings sharing recap notes and routing approvals.
Support broader creative projects as the brand and creative evolves.

What you will learn (and/or achieve) in the first 6 months:

Build working relationships with creative team and key cross functional partners
Support management of multiple concurrent projects (all at different stages of product development cycle)
Learn and understanding the variances between creative workflows

What you will achieve in 12 months:

Anticipate team needs understand how to prepare for always on-time deliverables
Handle range of projects independently demonstrating excellent problem-solving skills and ability to prioritize
Own and optimize sample management system implementing best practices for inventory management
Independently manage vendor process
Serve as informed liaison between creative marketing and cross functional teams

Physical Requirements:

Must be able to remain in a stationary position on average of 7.5 hours/day.
Light to moderate lifting may be required.
While performing the duties of this job the employee may be regularly required to stand sit reach stoop kneel and operate a computer telephone and keyboard.

Qualifications :

PROFILE

Bachelors Degree or equivalent work experience required
1-4 years of proven experience in coordination project management or administrative support role ideally within a creative department marketing agency or the beauty/fashion/lifestyle industry.
Exhibit a keen ability to be proactive as well as handle a multitude of projects at one time managing timelines and deliverables.
Experience in project management platforms such as Workfront Monday or Asana
Thrives in fast-paced and ever-changing environment flexible ability to wear many hats at once.
Strategic thinker Agile Partner Developed Organizational Skills and Problem Solver
Curious and collaborative mindset with the ability to foster teamwork at all levels of the organization
Excellent verbal interpersonal and written communication skills
Action and result oriented Strong computer skills in Microsoft Excel Word and PowerPoint as well as understanding of creative applications like Adobe Creative Suite.
A genuine passion for brand building the brands aesthetic and contributing to its creative development process.
Familiarity with Digital Asset Management (DAM) systems is a plus.

Additional Information :

WHAT WE OFFER YOU

Training & Development and Culture

Fresh and LVMH Sponsored Trainings and Workshops for Personal and Professional Development
Opportunities for networking and building relationships with LVMH Community and Network
Opportunities to join internal communities: DEIB Council Sustainability Champions LVMH Employee Resource Groups

Mental Health Support

Free professional consultation referrals and counseling through the Employee Assistance Program (EAP)
Free 24/7 confidential mental health support

Paid Time Off and Flexibility

Comprehensive paid time off inclusive of Floating Holidays and Summer Fridays
Two fully-remote weeks throughout the year to encourage flexibility; additional holiday weeks remote

Fertility and Family Planning

Fertility Services Maternity and Newborn Support Adoption and Surrogacy Assistance including cryopreservation when part of fertility treatment
Paid Parental Leave (Inclusive of Maternity Paternity Adoption Surrogacy) at eligibility
Travel & lodging for those who cant access care
Back-up dependent Care and Tutoring

Fresh and LVMH Perks and Discounts

Fresh In-Store Discounts and Gratis
LVMH Group Friends and Family Sales across all divisions within LVMH: Wines and Spirits Watches and Jewelry Perfumes and Cosmetics Fashion and Leather Goods etc.
Pre-Tax Commuter Benefits through Wage Works
Additional Health Club Discounts Sporting/Entertainment Ticket Discounts Insurance Discounts (Pet renters home)

Health Care

Medical dental and vision

Retirement and Additional Benefits

401k with Company Match Additional Employer Contribution at eligibility

Fresh provides equal employment opportunities to all employees and applicants without regard to race color religion religious creed national origin ancestry citizenship sex gender (including gender identity and expression) pregnancy age sexual orientation physical or mental disability medical condition genetic information sexual orientation marital status familial status veteran status or any other legally protected status under applicable federal state or local laws. We are committed to fostering a professional work environment free from discrimination and harassment including discrimination and harassment based on all protected categories.

The salary range for this role is $70000 - $85000 USD.

This role is based in New York City.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

JOB RESPONSIBILITIESAssist in the coordination and tracking of creative projects from inception to completion ensuring deadlines are met and deliverables are on track. Manage project timelines and resource allocation through Workfront maintaining efficient workflows including scheduling and resourc...