Exhibitions Assistant

Title: Exhibitions Assistant

State Role Title:Admin and Office Spec III

Hiring Range: $20 per hour

Pay Band: 3

Agency: Virginia Museum of Fine Arts

Location:MAIN MUSEUM

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Exhibitions Assistant provides part-time project coordination and administrative support to the Exhibition Planning Department at the Virginia Museum of Fine Arts (VMFA). Reporting to the Senior Manager of Exhibition Planning this position supports multiple Exhibition Project Managers and contributes to the planning documentation and execution of exhibitions collection installations gallery rotations and capital-related projects across the museum.

The Exhibitions Assistant plays a critical role in maintaining organization documentation and communication across complex multi-departmental projects. This position supports established exhibition planning systems and workflows and assists in ensuring projects remain on schedule well documented and aligned with institutional standards.

Minimum Qualifications

Knowledge
Familiarity with working in an exhibition or museum environment preferred.
Working knowledge of administrative and organizational practices in a project-based environment.
Basic understanding of museum operations exhibition planning or related workflows.
Knowledge of standard office practices documentation systems and record management.
Awareness of collections care safety and security considerations in gallery and collection environments.

Skills
Excellent organizational communication and interpersonal skills.
Strong time-management skills with the ability to multitask in an active project-based environment.
High attention to detail and accuracy in documentation and follow-through.
Proficiency with Microsoft Office applications (Word Excel Outlook).
Ability to conduct library and archival research background writing and information gathering in support of exhibition projects.
Ability to learn and effectively use project management and document management systems (e.g. Asana SharePoint TMS).

Abilities
Ability to work independently while also collaborating closely with a team.
Ability to manage multiple priorities and shifting deadlines with professionalism and reliability.
Demonstrated ability to support research planning development and administrative aspects of exhibition projects.
Ability to follow established procedures while exercising good judgment and initiative.
Proactive approach to work with a professional demeanor.
Ability to maintain confidentiality and handle sensitive project information appropriately.

Additional Considerations

Demonstrated interest and experience working within the field of exhibitions including research planning development and exhibition administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name:

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.