Introduction
Family Courts mission is to provide equal access to justice for the families and children under its jurisdiction in a manner that is fair and efficient and that maintains the publics trust and confidence in an independent and accountable judiciary.
We strive each day to build an atmosphere that ensures all members of the public are treated with courtesy dignity and respect. We strive to have the same environment for our staff and value a diverse workforce.
We offer career opportunities that make a difference in peoples lives every day. Come join our team where our goal is to operate Family Court through great staff across the state.
Please note: FREE parking is available in New Castle County for Family Court staff.
Summary Statement
The incumbent of the Judicial Secretary II position works directly for the Chief Judge of the Family Court for the State of Delaware providing secretarial and administrative support in all areas. This is a confidential position within the Delaware Judicial Branch and the employee serves at the pleasure of the Chief Judge in accordance with the Supreme Court of Delaware Judicial Branch Personnel Rules.
Essential Functions
The incumbent provides technical support at an advanced level for all adjudicative and related administrative functions performed by the Chief Judge. The incumbent serves as the personal/confidential legal secretary and assistant to the Chief Judge. The incumbent also relieves the Chief Judge of routine legal/administrative duties and is responsible for coordinating all on-going judicial activities. There is regular interaction with the staff in other judicial offices Administrative Team attorneys the conduct of business on behalf of the Chief Judge.
The incumbents primary responsibilities include screening and prioritizing all correspondence coming into Chambers using independent judgment in its dissemination. As the Chief Judges personal legal secretary the incumbent is responsible for preparing draft replies for signature and ensuring that all materials are handled promptly. Likewise the incumbent is responsible for sending out routine correspondence for the Chief Judge. This position requires independent thinking and close coordination with the Chief Judge.
On behalf of the Chief Judge through delegated authority the incumbents primary responsibilities also include coordination with personnel in various courts or agencies regarding on-going activities or special projects which involve the Court. The incumbent is responsible for exercising greater latitude in problem-solving and decision-making than the Judicial Secretary I position given the depth and breadth of the Chief Judges administrative responsibilities.
The incumbents primary responsibilities also include continuously monitoring the status of all cases under judicial review by the Chief Judge and maintaining a working knowledge of relevant aspects of each case. The incumbent is responsible for coordinating all activities pertaining to those cases with Operations on behalf of the Chief Judge.
The incumbents primary responsibilities also include producing complex confidential documents such as memorandums court orders and/or legal opinions which the incumbent is then responsible for directing distribution and maintaining the related filing system.
Another primary responsibility of the incumbent in this position is to maintain the Chief Judges appointment calendar by integrating the court calendar with administrative assignments arranging meetings and/or conferences as required and compiling pertinent information to brief the Chief Judge as to the status of issues and any pending the event of changing circumstances the incumbent is responsible for rearranging/rescheduling the Chief Judges calendar.
The incumbents primary responsibilities also include interacting regularly with other members of the Court judicial officers and administrators in other courts attorneys appearing before the Court the general public etc. to resolve problems and/or disseminate information and keep the Chief Judge informed of current issues and assist in resolving potential problems.
Job Requirements
Job Requirements - Judicial Secretary IIApplicants must have education training and/or experience demonstrating competence in each of the following areas:
- Experience as a full time Legal Secretary or Paralegal.
- Experience coordinating administrative projects and event planning.
- Experience in using standard computer software programs for word formatting spreadsheets or databases.
- Experience in creating reports and various documents.
- Experience in the principles practices and procedures of office administration and management.
- Experience reviewing and evaluating legal/court documents for completeness and accuracy.
- Ability to communicate courteously and effectively to a diverse audience and on sensitive/confidential issues.
- Excellent writing skills.
- Ability to handle a high volume of work.
- Ability to work effectively as part of a team.
- Good organizational skills.
Conditions of Hire
Applicants must be legally authorized to work in the United States.
Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.
Benefits
To learn more about the comprehensive benefit package please visit our website at ProcessThe application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab at .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call . TDD users should call the Delaware Relay Service Number 1- for assistance.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
Junior IC
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
