Office Assistant (Healthcare) OAHJS

Job Title: Office Assistant (Healthcare)

Location: Houston TX 77048
Duration: 3 Months (with possibility of extension)
Shift: MondayFriday 8:00 AM 5:00 PM
Role Type: Onsite
Pay Rate: $18/hr (W2)

Position Summary

The Office Assistant provides essential administrative and clerical support within a healthcare environment. This role supports departmental operations by performing routine secretarial duties assisting staff and ensuring smooth day-to-day office functions. The ideal candidate is professional organized detail-oriented and customer-service focused.

Responsibilities

• Provide administrative and secretarial support to one or more non-executive staff members

• Type and prepare reports letters memorandums and other correspondence

• Answer phones route calls take messages and greet visitors in a professional manner

• Open sort and distribute departmental mail

• Schedule meetings appointments and events; maintain calendars and send reminders

• Coordinate travel arrangements for conferences and off-site meetings as needed

• Take meeting notes and transcribe them into emails documents or spreadsheets

• Maintain an organized clean and efficient workspace

• Monitor operate and maintain office equipment (computers printers copiers fax machines etc.)

• Maintain and restock office supplies

• Collaborate with management on projects and complete delegated tasks independently

• Handle confidential and sensitive information with integrity and professionalism

• Promote a safe environment for patients staff and visitors by adhering to all policies and procedures

• Support department goals and participate in professional development and mandatory training

• Serve as a mentor or resource to less experienced staff when appropriate

• Deliver compassionate patient-centered service experiences

• Perform additional duties as assigned

Required Skills & Qualifications

• Strong written and verbal communication skills

• Ability to use a personal computer and related software efficiently

• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)

• Excellent customer service and interpersonal skills

• Strong organizational time-management and multitasking abilities

• Problem-solving skills with attention to detail

• Ability to handle confidential information with discretion

• Ability to work effectively in a team-oriented environment

• Ability to take and transcribe dictation preferred

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