Associate Director of Operations
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
The Associate Director of Operations serves as the operational lead for the newly established Office of the Deputy Provostan evolving role shaped by Provost C. Cybele Ravers vision and institutional mandate.
Within this new office the Associate Director of Operations will report to the Director of Strategy and serves as the primary operations lead spearheading operational excellence strategic coordination and cross-functional project leadership. This role plays a foundational part in building the infrastructure processes and governance systems required to realize Provost Ravers long-range agenda. The Associate Director of Operations will shape how the office supports academic units Provost-level initiatives innovation expansion and revenue developmentensuring cohesive and effective execution of Vanderbilts next era of excellence.
The Associate Director of Operations functions as the Deputy Provost Offices operating partnerresponsible for translating strategic priorities into executable plans ensuring disciplined follow-through and maintaining clear performance tracking. This role serves as the connective tissue between vision resources and execution ensuring initiatives advance on time and with clear accountability. This role operates in a fast-moving high-ambiguity environment where priorities may shift quickly in response to institutional needs leadership direction or emerging opportunities. The successful candidate will be energizednot destabilizedby evolving expectations and competing demands. to signal that keeping things running is not enoughthis is an adaptive role.
Operations
- Oversee day-to-day operations of the Deputy Provosts Office including project pipeline management communications protocols budgeting processes and institutional reporting.
- Translate assigned strategic initiatives into operational plans with clear deliverables timelines and cross-unit alignment and support ODP leaders with their assigned strategic initiatives.
- Design and implement scalable operational systems (e.g. project management platforms knowledge repositories reporting dashboards) that enable transparency accountability and data-driven decision-making at the executive level.
- Oversee cross-campus project execution and collaboration on initiatives requiring regular reporting or deliverables to the Deputy Provost.
Events & Planning
- Provide operational leadership for high-impact Deputy Provostlevel events and programming.
- Oversee end-to-end execution of events and multi-session programssetting objectives programming that advances institutional goals timelines and roleswhile coordinating across academic units speakers facilities and in some cases external partners.
- Ensure events and programming are operationally sound brand-aligned and execution-ready for senior leadership including briefing materials run-of-show planning and post-event follow-through.
Deputy Provost Support
- Serve as the Deputy Provosts primary operational partner ensuring priorities are reflected in calendars workflows and sequencing of commitments.
- Manage scheduling/calendaring with a strategic lens aligning meetings convenings and deadlines with institutional priorities and decision-making cycles.
- Coordinate travel and related logistics to support efficient execution of the Deputy Provosts responsibilities ensuring compliance with university policies and timely reimbursement.
Perform other duties as assigned.
Qualifications
- A bachelors degree from an accredited institution of higher education is necessary
- At least 6-8 years of documented project management experience
- Proven record of leading cross-functional teams and navigating complex organizational structures.
- Demonstrated ability to manage a high-volume high-stakes portfolio of worksimultaneously advancing multiple initiatives anticipating conflicts making tradeoffs and maintaining composure under pressure.
- Exceptional communication and interpersonal skills; demonstrated ability to engage and influence senior stakeholders; and proven ability to collaborate across all levels of the organization.
- Experience with strategic planning tools performance tracking systems and change management.
- Strong analytical and problem-solving abilities; capacity to drive institutional outcomes through policy planning and execution.
- Maintaining organization while prioritizing and managing multiple projects responsibilities and workflows with strict deadlines in a rapidly changing environment is necessary.
- Superior verbal and written communication skills and the ability to articulate and present information to various and diverse audiences is necessary.
- Demonstrated ability to handle sensitive and confidential information is necessary.
- Willingness to learn and productively engage with changing technology and systems is necessary.
- Ability to work independently and as a member of a team is necessary.
- Knowledge of Microsoft Office software and applications; ability to assess and introduce new applications when appropriate is necessary.
- Familiarity and experience with a wide range of administrative support functions is necessary including calendaring (Outlook Zoom Teams) expense reports etc..
- Experience supporting executive or cabinet-level leadership.
Required Experience:
Director
Key Skills
- Risk Management
- Negiotiation
- Operational management
- Smartsheets
- Strategic Planning
- Team Management
- Budgeting
- Leadership Experience
- Program Development
- Supervising Experience
- Financial Planning
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
