Executive Assistant

Kitchener - Canada

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive AssistantRole At a GlanceThe Executive Assistant (EA) provides high-level Administrative organizational and Operational support to the Civil Engineering Director. This in-office role is critical to ensure the Director can focus on strategic leadership client relationships and business growth. The EA acts as a trusted partner managing priorities coordinating communications and supporting internal operations in a fast-paced professional services Love This Role IfYou are customer service focusedYou work well independently and within a team environmentYou have strong communication and interpersonal skillsWhat You Will Do Provide proactive confidential support to the Director anticipating needs and managing priorities. Manage the Directors calendar meetings travel arrangements and time commitments. Act as primary conduct to the Director and hub of the civil Engineering team. The candidate will need to be approachable with a team-first approach to the position. Prepare agendas briefing notes presentations and follow-up action items. Act as a liaison between the Director and internal teams clients and external stakeholders. Track strategic initiatives deadlines and deliverables on behalf of the Director. Support other senior leaders within the civil team. Draft edit and manage professional correspondence reports and presentations Screen and prioritize emails calls and requests Coordinate leadership meetings board meetings and client meetings Take accurate meeting minutes and ensure follow-up on action items Support day-to-day business operations in a growing engineering consulting environment. Driving and following up on invoicing revenue recognition forecasting WIP analysis. Assist with document formatting project coordination and submission support Maintain organized digital and physical filing systems Support internal processes related to HR finance and compliance e.g. onboarding coordination expense tracking contract administration) Coordinate internal projects schedules and resources as directed Assist with planning company events training sessions and team meetings Support cross-functional collaboration between engineering project management and administration teams Handle sensitive business financial and personnel information with discretion Exercise sound judgment and professionalism in all interactionsWhat You Bring to the Table 10 years of experience as an Executive Assistant Senior Administrative Assistant or similar role Experience supporting senior leadership in a professional services consulting or technical environment Exceptional organizational and time-management skills Strong written and verbal communication skills High level of discretion and confidentiality Proficiency with Microsoft Office (Outlook Word Excel PowerPoint) Proficiency with ERP and CRM software. Experience with project management or collaboration tools (e.g. MS Teams SharePoint HUB Planner) Strong document formatting and presentation skillsPreferred Experience in Engineering Architecture Construction or Consulting firms Familiarity with proposal processes contracts or project-based organizations Post-secondary education in Business Administration or related fieldPersonal Attributes Proactive detail-oriented and highly reliable. Able to manage multiple priorities in a deadline-driven environment. Professional approachable calm and adaptable. Strong interpersonal skills and ability to work with diverse technical atWalterFedyAs a national innovative multi-discipline design and construction collective our ambition goes beyond great design we are here to enhance the world around us. We need a team of agile ambitious and big-picture thinkers who share our drive to harness our collective talents to do something team is made up of the industrys best. We share a common commitment to questioning the ordinary infusing everything we do with creativity and challenging our industry to redefine whats us as we move past working for a living and toward building better communities with smart influential to ApplyPlease apply with your resume and use the link at the top of this page. You will be redirected to our internal application to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminateon the basis ofrace religion colour creed national origin citizenship status age sex gender identity/expression marital or domestic partnership status or you require an accommodation toparticipatein the application process please contact or call .Thank you for your interest inWalterFedy!Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured every application is reviewed by our recruitment team and AI is used to support not replace our human decision-making.

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