Executive Assistant to Partners Finance Firm San Francisco (Hybrid)

BURKECO.

THE GIST:

Our client a bicoastal & growth-focused finance firm is seeking an Executive Assistant to support two high-level Partners. This role is ideal for someone who thrives in a fast-paced high-growth environment and enjoys being a trusted right hand to senior leadership. The ideal candidate comes out of the financial services industry and has experience handling high-visibility meetings and investor-related interactions.

This is a great opportunity to be viewed as a strategic partner and gain exposure to senior leadership portfolio companies and firm-wide initiatives!

THE NITTY GRITTY:

• Provide comprehensive administrative support to two senior Partners with a heavy focus on calendar management scheduling and meeting coordination
• Manage and prioritize multiple executive calendars including complex scheduling across time zones and external stakeholders
• Handle inbox management and correspondence on behalf of executives as needed
• Coordinate domestic travel arrangements (flights hotels ground transportation)
• Prepare executives for meetings by organizing materials presentations and background documents
• Support Portfolio Company Board meetings and internal staff meetings including:
• Attendee communications
• Venue coordination and logistics
• Audio/visual setup and management
• Catering and meeting materials preparation
• Track action items and follow up on projects meetings and outstanding issues
• Prepare and submit monthly expense reports
• Assist with planning and execution of events and off-sites including a large annual conference (75 attendees)
• Plan executive dinners and internal events
• Manage ad hoc administrative projects as needed

THE ESSENTIALS

• 5 years of experience as an Executive Administrative Assistant or Senior Executive Assistant supporting multiple senior-level executives
• Experience in investment management private equity venture capital or financial services required
• Exceptional organizational planning and time management skills
• Ability to maintain a high degree of professionalism when interacting with Board members investors and C-level executives
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism
• Ability to multitask prioritize and adapt quickly in a dynamic environment
• Strong written and verbal communication skills
• Collaborative team player who works effectively in a matrixed organization
• Proactive positive and personable with a confident can-do attitude
• Comfortable working independently and taking initiative while knowing when to ask for support
• Advanced proficiency in MS Office; experience with Salesforce CRM and Zoom
• Availability outside standard business hours when urgent matters arise

THE CHERRY ON TOP:

• Opportunity to work for a kind friendly & impressive team!
• Become a trusted right-hand and valued partner

LOCATION:San Francisco CA (Hybrid)

COMPENSATION:$130000/yr - $150000/yr base salary bonus benefits (exact compensation will vary based on skills experience and expertise)

What are you waiting forBURKE UP!Email your resumes today to

You can view our other open jobs at:(Refer a friend get a taste of our generous referral program!)