Facilities Specialist

The Facilities Specialist will support the daily operations of the office helping to keep the workplace safe compliant well-maintained and running smoothly. This role is highly visible and acts as a key point of contact for employees guests and vendors contributing to a friendly organized and welcoming office environment. 

The Specialist will help coordinate everyday facility tasks assist during vendor visits and support the Facilities team with ongoing projects. The role includes responding to employee requests communicating with building services and making sure that maintenance cleaning security and other service providers have the access and information they need. The Specialist ensures smooth daily operations and a positive experience for everyone in the office. 

RESPONSIBILITIES 

• Create a professional and welcoming experience for employees clients and visitors. 
• Support on-site meetings including room bookings and coordination with the AV team. 
• Manage catering requests and ensure timely delivery and setup. 
• Coordinate security badges for employees and guests. 
• Monitor and order office supplies as needed. 
• Oversee cleaning service performance levels. 
• Oversee the daily functioning of building systems (HVAC electrical plumbing access control etc.). 
• Conduct regular site inspections to identify maintenance needs. 
• Respond to facility-related incidents breakdowns and emergencies. 
• Act as the primary contact for local vendors and service providers. 
• Coordinate work orders supervise on-site contractors and verify completed work. 
• Support space planning activities including seating arrangements and move coordination. 
• Maintain accurate occupancy and desk allocation records. 
• Ensure meeting rooms shared areas kitchens and storage spaces are maintained and fully operational. 
• Support logistics for deliveries office equipment and supplies redistribution. 
• Provide administrative support including basic ARIBA tasks. 
• Manage incoming and outgoing mail and deliveries. 
• Answer and direct phone calls professionally. 
• Perform additional duties assigned by the supervisor. 

QUALIFICATIONS 

• Relevant education and previous experience in a similar role. 
• Minimum 2 years of customer service or front-office experience. 
• Excellent written and verbal communication skills in both Polish and English. 
• Positive attitude willingness to learn and readiness to take on new challenges. 
• Detail-oriented proactive and able to handle multiple tasks simultaneously. 
• Proficiency in MS Office (Excel Outlook Teams). 
• Fully on-site role (no hybrid work option). 

WE OFFER

• Skill Development - This role provides an exciting opportunity to develop expertise by working closely with diverse clients. Youll gain firsthand experience in understanding client needs delivering tailored solutions and managing complex projects which will sharpen your analytical communication and client management skills.
• Career Growth - As part of an international organization youll have access to various development programs and opportunities for relocation within other departments or even countries. Your growth matters to us and were committed to supporting your professional journey! 
• Benefits Package -Our benefits package includes a Multisport card (paid partially by an employee and by NIQ - optional) private medical coverage through Medicover life insurance and a Benefit platform to purchase cinema and theater tickets. Youll also have volunteer time off to contribute to causes that matter to you.  
• Well-being - Your well-being is a priority. Through our Employee Assistance Program (EAP) you have 24/7 access to confidential support whenever needed. We also offer additional days off and recognize significant moments in your life. 

Additional Information :

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process including résumé screening candidate assessments interview scheduling job matching communication support and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQs principles of fairness transparency human oversight and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions require accommodations or wish to request human review were permitted by law please contact your local HR representative. For more information please visit NIQs AI Safety Policies and Guiding Principles: NIQ

NIQ is the worlds leading consumer intelligence company delivering the most complete understanding of consumer buying behavior and revealing new pathways to 2023 NIQ combined with GfK bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insightsdelivered with advanced analytics through state-of-the-art platformsNIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100 markets covering more than 90% of the worlds population.

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Our commitment to Diversity Equity and Inclusion

At NIQ we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion please visit the  Work :

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Employment Type :

Full-time