Senior Administrative Assistant

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Senior Administrative Assistant (Executive Support)

Location: 100% Remote Canada
Experience: 6 Years
Rate: $50 to $58 CAD PH

Role Summary: NearSource is looking for a Senior Administrative Assistant (Executive Support) to provide high-level administrative support to a Senior Director and a leadership team within the AEC Building Design organization. This role plays a critical part in enabling leadership effectiveness through proactive coordination operational rigor and trusted partnership in a fast-paced enterprise environment.

Key Responsibilities

Manage and maintain complex executive calendars resolving conflicts and aligning priorities across multiple stakeholders
Coordinate preparation of meeting agendas materials action items and follow-ups for leadership meetings
Plan and manage domestic and international travel including itineraries logistics and timely expense reporting
Organize and execute virtual and in-person meetings and events including onsite and offsite sessions venues logistics and catering
Drive effective team communication by managing email aliases collaboration channels access permissions and shared documentation platforms
Oversee departmental budgets expenses vendor contracts and ensure accurate and timely invoice processing
Partner with staffing and outsourcing teams to support contingent workforce requests contracts and compliance activities
Handle highly sensitive and confidential information with discretion professionalism and integrity
Collaborate with other Executive and Administrative Assistants to align leadership schedules and support organization-wide initiatives

Must-Have Skills

6 years of experience supporting senior executives or leadership teams in large complex organizations
Strong expertise in executive calendar management and priority coordination
Proven ability to operate in fast-paced multinational environments with competing priorities
Advanced organizational time management and multitasking capabilities
Proficiency with Microsoft Office Suite and collaboration tools including Microsoft Teams Slack and SharePoint
High level of discretion and experience in handling confidential and sensitive information
Strong written and verbal communication skills

Nice-to-Have Skills

Project management or coordination experience
Experience supporting leadership teams within design engineering or AEC-related organizations
Familiarity with AI-powered productivity or administrative tools
Experience managing departmental budgets or vendor relationships

Engagement & Work Details

Core working hours: 8:00 AM to 5:00 PM EST with flexibility as needed
Full-time workload with outcome-based flexibility for high performers
Contract role with strong potential for extension or full-time conversion

Apply now or share your resume with salary expectations at .
Thank you for considering a career with us. Once you submit your application our Talent Acquisition team will review your resume thoroughly. If there is a strong match we will reach out to discuss your experience role details benefits compensation and next steps. While we may not be able to respond to every applicant due to high volume we genuinely appreciate your time and interest.

About NearSource: NearSource Technologies is a trusted partner for future-ready software consulting enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the worlds most admired brands working directly on long-term client initiatives.

Equal Opportunity Statement: NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race gender religion sexual orientation age disability or background. Innovation thrives when everyone feels empowered to contribute.

Job Title: Senior Administrative Assistant (Executive Support) Location: 100% Remote CanadaExperience: 6 YearsRate: $50 to $58 CAD PH Role Summary: NearSource is looking for a Senior Administrative Assistant (Executive Support) to provide high-level administrative support to a Senior Director and a ...