FinanceAdmin Manager (Property Restoration Industry)

Los Angeles, CA - USA

Yearly Salary: $ 65000 - 72000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Benefits:

Bonus based on performance
Competitive salary
Free food & snacks
Opportunity for advancement
Paid time off
Training & development

Paul Davis of West L.A is seeking a highly capable Finance/Admin Manager to stabilize and run the operational and financial backbone of our restoration business.

This role owns job costing QuickBooks office operations A/R A/P payroll coordination and systems management. You will work directly with ownership and play a critical role in restoring order accuracy and predictability.

This is not a traditional office admin role.

This person acts as:

The operational backbone of the company

The financial gatekeeper for job costing and cash flow

The systems owner for RMS QuickBooks payroll and reporting

The calm center for customers staff and ownership

If you thrive in complexity can build systems while running them and take pride in accuracy and follow-through this role is for you.

CORE OUTCOMES (WHAT SUCCESS LOOKS LIKE)

Within the first 90 days this person will:

Ensure accurate job costing on 100% of jobs

Maintain clean current QuickBooks and RMS data

Improve cash flow visibility and A/R follow-up

Reduce owner involvement in day-to-day operations

Create predictable professional office operations

KEY RESPONSIBILITIES

1. Financial Operations & Job Costing (Primary)

Own job costing from open to close in RMS and QuickBooks

Ensure all costs labor subs and materials are properly allocated

Manage WIP entries monthly job cost reviews and variance tracking

Partner with CPA/bookkeeper on month-end close and reconciliations

Maintain financial integrity and audit readiness

2. Office & Systems Management

Manage daily office operations and workflows

Serve as the systems owner for RMS QuickBooks payroll and reporting

Ensure data accuracy across all platforms

Improve and document processes as the company scales

Step in as acting operations lead when ownership is unavailable

3. Accounts Payable / Accounts Receivable

Process A/P and A/R with urgency and accuracy

Track outstanding invoices and follow up consistently

Support collections while maintaining strong customer relationships

Coordinate with insurance carriers and adjusters as needed

4. Customer & Stakeholder Communication

Serve as a professional empathetic point of contact for customers

Communicate with insurance carriers adjusters vendors and subcontractors

Maintain urgency and compassion during customer interactions

Represent the Paul Davis brand with professionalism and care

5. Payroll & HR Coordination

Enter and verify timesheets

Process payroll accurately and on time

Act as liaison with HR provider

Maintain employee records and compliance documentation

Track and verify subcontractor insurance and safety certifications

WHO YOU ARE (THIS MATTERS)

You are:

Organized grounded and unflappable

Financially literate debits credits job costing make sense to you

Systems-minded and technologically fluent

Comfortable in a startup-like environment with imperfect systems

Able to say this isnt working and help fix it

Empathetic with customers firm with numbers

You do not need hand-holding.
You do need ownership and accountability.

REQUIRED QUALIFICATIONS

35 years in operations job cost accounting or office management

Strong QuickBooks experience (non-negotiable)

Job costing experience (construction/restoration preferred)

RMS or similar system experience strongly preferred

Excellent written and verbal communication skills

High attention to detail with the ability to prioritize

English required; Spanish a plus

Valid drivers license

COMPENSATION & BENEFITS

Salary: $65000 - $72000 annually

Performance-based bonus opportunities

Paid training and professional development

Leadership development opportunities

Supportive mission-driven culture

PTO and Paid Holidays

WHO THIS ROLE IS NOT FOR

Someone early in their career

Someone uncomfortable with accountability

Someone who needs rigid structure handed to them

Someone who avoids financial responsibility

WHY PAUL DAVIS

Paul Davis exists to help people put their lives back together after disaster. This role is central to making that mission possible financially operationally and ethically.

We support and hire Veterans and we are an Equal Opportunity Employer!

Compensation: $65000.00 - $72000.00 per year

Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

Required Experience:

Manager

Benefits:Bonus based on performanceCompetitive salaryFree food & snacksOpportunity for advancementPaid time offTraining & developmentPaul Davis of West L.A is seeking a highly capable Finance/Admin Manager to stabilize and run the operational and financial backbone of our restoration business.This r...

Benefits:

Bonus based on performance
Competitive salary
Free food & snacks
Opportunity for advancement
Paid time off
Training & development

Paul Davis of West L.A is seeking a highly capable Finance/Admin Manager to stabilize and run the operational and financial backbone of our restoration business.

This is not a traditional office admin role.

This person acts as:

The operational backbone of the company

The financial gatekeeper for job costing and cash flow

The systems owner for RMS QuickBooks payroll and reporting

The calm center for customers staff and ownership

If you thrive in complexity can build systems while running them and take pride in accuracy and follow-through this role is for you.

CORE OUTCOMES (WHAT SUCCESS LOOKS LIKE)

Within the first 90 days this person will:

Ensure accurate job costing on 100% of jobs

Maintain clean current QuickBooks and RMS data

Improve cash flow visibility and A/R follow-up

Reduce owner involvement in day-to-day operations

Create predictable professional office operations

KEY RESPONSIBILITIES

1. Financial Operations & Job Costing (Primary)

Own job costing from open to close in RMS and QuickBooks

Ensure all costs labor subs and materials are properly allocated

Manage WIP entries monthly job cost reviews and variance tracking

Partner with CPA/bookkeeper on month-end close and reconciliations

Maintain financial integrity and audit readiness

2. Office & Systems Management

Manage daily office operations and workflows

Serve as the systems owner for RMS QuickBooks payroll and reporting

Ensure data accuracy across all platforms

Improve and document processes as the company scales

Step in as acting operations lead when ownership is unavailable

3. Accounts Payable / Accounts Receivable

Process A/P and A/R with urgency and accuracy

Track outstanding invoices and follow up consistently

Support collections while maintaining strong customer relationships

Coordinate with insurance carriers and adjusters as needed

4. Customer & Stakeholder Communication

Serve as a professional empathetic point of contact for customers

Communicate with insurance carriers adjusters vendors and subcontractors

Maintain urgency and compassion during customer interactions

Represent the Paul Davis brand with professionalism and care

5. Payroll & HR Coordination

Enter and verify timesheets

Process payroll accurately and on time

Act as liaison with HR provider

Maintain employee records and compliance documentation

Track and verify subcontractor insurance and safety certifications

WHO YOU ARE (THIS MATTERS)

You are:

Organized grounded and unflappable

Financially literate debits credits job costing make sense to you

Systems-minded and technologically fluent

Comfortable in a startup-like environment with imperfect systems

Able to say this isnt working and help fix it

Empathetic with customers firm with numbers

You do not need hand-holding.
You do need ownership and accountability.

REQUIRED QUALIFICATIONS

35 years in operations job cost accounting or office management

Strong QuickBooks experience (non-negotiable)

Job costing experience (construction/restoration preferred)

RMS or similar system experience strongly preferred

Excellent written and verbal communication skills

High attention to detail with the ability to prioritize

English required; Spanish a plus

Valid drivers license

COMPENSATION & BENEFITS

Salary: $65000 - $72000 annually

Performance-based bonus opportunities

Paid training and professional development

Leadership development opportunities

Supportive mission-driven culture

PTO and Paid Holidays

WHO THIS ROLE IS NOT FOR

Someone early in their career

Someone uncomfortable with accountability

Someone who needs rigid structure handed to them

Someone who avoids financial responsibility

WHY PAUL DAVIS

Paul Davis exists to help people put their lives back together after disaster. This role is central to making that mission possible financially operationally and ethically.

We support and hire Veterans and we are an Equal Opportunity Employer!

Compensation: $65000.00 - $72000.00 per year

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

Required Experience:

Manager

Key Skills

Business
Clerical
Account Payable
Administrative Skills
Time Management
Data Entry
office supplies
Accounting
Project Management
Administration Office
Management skills
Account Receivable
Administrative Operations
Problem Solving Skills
Statistics

Apply Now

About Company

Paul Davis Restoration

Are you Looking for an exciting opportunity? A problem solver who likes being in control of your own destiny? A person with a ravenous sense of urgency? An opt...

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click

AI Resume Builder

Create an ATS-ready CV in minutes

AI Cover Letter

Write a personalized letter instantly

FinanceAdmin Manager (Property Restoration Industry)

Los Angeles, CA - USA

Job Summary

Our Vision:

Our Values:

Our Mission:

Our Vision:

Our Values:

Our Mission:

Key Skills

About Company

Related Jobs