Division HR Coordinator

Salt Lake CountyA career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year.

Additional Benefits may include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement

For Benefits information Click HERE

JOB SUMMARY

Coordinates human resource processes and functions at the division level including but not limited to; record-keeping file maintenance HRIS entry performance management leave management employee relations onboarding/offboarding risk management policies/procedures and talent acquisition. Provides HR administrative support to division management and staff.

MINIMUM QUALIFICATIONS

Bachelors degree from an accredited college or university in Human Resources or other closely related field; OR an equivalent combination of four (4) years of related education and experience.

Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

Preference will be given to those with prior Payroll and Excel experience.

ESSENTIAL FUNCTIONS

The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.

• Coordinates and performs human resources and specified payroll functions for the division. Serves as the division contact and representative on human resources assisting and addressing general day-to-day HR functions and questions including benefits.
• Administers and interprets division policies. Assists in revising and implementing internal policies and procedures as needed.
• Collaborates with the Talent Acquisition Team to coordinate the recruiting and hiring processes. May assist with postings banding criteria interviewing selection and salary requests/recommendations.
• Receives and processes agency personnel action forms. Compiles and maintains personnel files and performs data entry related to HR and specified payroll functions. Store and retain all documents per County policies.
• Coordinates the onboarding/offboarding new employee orientation of incoming and outgoing employees ensuring all new hire paperwork is completed. Conducts periodic audits and adjusts processes and procedures as needed.
• Coordinates background and drug screening requirements for agency. May perform name checks on temporary employees and volunteers.
• Manages division records of individual FMLA ADA Workers Compensation and Risk Management.
• Assists in the management of employee relation issues including disciplinary actions and investigations.
• Assists and oversees the development and rewrite of division policies and procedures.
• Collaborate with central Human Resources on the writing and rewriting of job descriptions.
• May provide training to management and staff in personnel processes and issues.
• Manages and performs general office and administration functions including providing information to the public scheduling and facilitating staff functions and meetings and assisting staff with various projects as requested.
• May assist with reconciling financial allocation report discrepancies.
• May provide general support for Division Advisory Boards including scheduling coordinating and attending meetings recording and maintaining accurate minutes/notes and distributing materials as requested.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Laws and regulations governing human resources management
• General computer operations and automated systems for hiring and payroll functions
• Effective office methods for managing human resources
• English and Mathematics used in a business setting
• Laws and regulations governing human resources management
• Methods of conducting training programs
• Report writing and preparation
• Records Management

Skills and Abilities to:

• Effectively train and motivate others and effect change in ideas and attitudes
• Create and develop new concepts
• Plan and conduct research
• Perform basic to advanced computer functions
• Understand and work with the intricacies of records management
• Work effectively with people from a variety of social ethnic economic education and professional backgrounds
• Work with minimum supervision act independently and make sound judgments
• Respond adequately to problems and utilize problem solving techniques
• Interpret analyze and track data accurately
• Communicate effectively both verbally and in writing
• Maintain highly confidential and sensitive information
• Evaluate and respond to employee issues in a timely professional and unbiased manner
• Establish and maintain effective working relationships
• Read interpret and apply laws rules regulations policies and procedures

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.

IMPORTANT INFORMATION REGARDING THIS POSITION