Administrative Coordinator

Atlanta, GA - USA

Yearly Salary: $ 75967 - 102555

Posted on: Yesterday

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Job Description:

The Administrative Coordinator to the Chief Operating Officerprovides high-level administrative operational and strategic support to the COO and serves as a liaison to the Human Resources Department.

This role requires exceptional professionalism sound judgment discretion and the ability to manage multiple priorities with accuracy and urgency. The ideal candidate will be a proactive problem solver who thrives in a fast-paced environment and demonstrates the highest level of integrity emotional intelligence and customer service.

Essential Duties and Responsibilities:

Provide direct executive support to the COO including managing calendars correspondence meeting preparation and travel logistics.
Serve as the primary point of contact for the COOs office maintaining professionalism and confidentiality in all interactions.
Coordinate communication and information flow between the COOs office and internal departments and external partners.
Manage meeting logistics agendas and follow-up actions to ensure timely completion of deliverables.
Anticipate the COOs needs and proactively address issues or opportunities for improved efficiency.
Support the COO in monitoring strategic initiatives and agency priorities.
Track and manage executive correspondence ensuring timely and appropriate responses.
Maintain confidential personnel and organizational information in accordance with ARC policies and applicable laws.
Coordinate special projects and events as assigned.
Serve as a representative of the COOs office in a manner that reflects ARCs values of integrity collaboration and public service.
Serve as a departmental point of contact to coordinate communication with HR and help ensure staff are aware of applicable HR processes deadlines and resources
Assist employees and managers by directing them to the appropriate HR contacts systems and forms for matters related to benefits performance processes leave and onboarding.
Provide administrative and logistical support for HR-led activities (e.g. scheduling interviews coordinating training logistics tracking required documentation).
Support recruitment activities by posting approved job announcements scheduling interviews and coordinating candidate logistics in partnership with HR.
Assist with coordinating HR-led training sessions by managing schedules attendance tracking and communications.
Route employee questions or concerns related to HR matters to the Office of Human Resources for review and resolution.

Minimum Qualifications:

Bachelors degree in business administration public administration communications or a related field (or equivalent combination of education and experience).
Minimum of seven (7) years of progressively responsible administrative experience supporting senior or executive leadership.
Experience in a government intergovernmental or nonprofit organization strongly preferred.
Demonstrated ability to maintain confidentiality manage competing priorities and deliver results in a fast-paced environment.

Required Knowledge Skills Abilities and Competencies:

Knowledge of:

Executive-level administrative practices and office management principles.
Recordkeeping document preparation and meeting coordination best practices.
Agency policies organizational structure and operations (preferred).

Skills in:

Exceptional written and verbal communication.
Managing complex calendars priorities and deadlines.
Maintaining confidentiality and handling sensitive information with discretion.
Building strong relationships across all levels of the organization.
Organization time management and attention to detail.
Proficiency with Microsoft 365 virtual collaboration tools and document management systems.

Ability to:

Exercise sound judgment and discretion in decision-making.
Anticipate needs and take initiative with minimal supervision.
Adapt to changing priorities while maintaining accuracy and professionalism.
Work effectively under pressure and meet tight deadlines.
Represent the COO and ARC with tact diplomacy and professionalism at all times.

Additional Information

About ARC:

The Atlanta Regional Commission (ARC) is the regional planning and intergovernmental coordination agency that focuses on issues critical to the regions success including growth and development transportation water resources services for older adults and workforce solutions. ARC is dedicated to unifying the regions collective resources to prepare the metropolitan area for a prosperous future. This is done through professional planning initiatives the provision of objective information and the involvement of the community in collaborative partnerships.

ARC Strategic Framework

Vision ONE great REGION

Mission Statement

The Atlanta Regional Commission fosters thriving communities for all within the Atlanta region through collaborative data-informed planning and investments.

Our Goals

Healthy safe livable communitiesin the Atlanta metro area.
Strategic investmentsin people infrastructure mobility and preserving natural resources.
Regional services delivered withoperational excellenceandefficiency.
Diverse stakeholders engageand take a regional approach to solve local issues.
A competitive economythat is inclusive innovative and resilient.

Our Core Values

Excellence A commitment to doing our best and going above and beyond in every facet of our work allowing for innovative practices and actions to be created while ensuring our agencys and our colleagues success.

Equity We represent a belief that there are some things which people should have that there are basic needs that should be fulfilled that burdens and rewards should not be spread too divergently across the community and that policy should be directed with impartiality fairness and justice towards these ends.

Integrity In our conduct communication and collaboration with each other and the regions residents we will act with consistency honesty transparency fairness and accountability within and across each of our responsibilities and functions.

Application Process:

The Atlanta Regional Commission is looking for individuals who enjoy working in a public service environment where the mission is to improve the quality of life for the citizens of the Atlanta serves as a forum where leaders come together to discuss and act on issues of regionwide consequence so it is important that our staff share the public entrepreneurial spirit that defines ARC.

As an Equal Opportunity EmployerARC does not discriminate on the basis of race color age national origin sex religion or disability.

For questions about recruitment or to request a reasonable accommodation during the application interview or testing process please contact ARC at or Human Resources via email at .

Required Experience:

Job Description:The Administrative Coordinator to the Chief Operating Officerprovides high-level administrative operational and strategic support to the COO and serves as a liaison to the Human Resources Department.This role requires exceptional professionalism sound judgment discretion and the abil...