Administrative and Fiscal Support Specialist (Facilities and Auxiliary Services) (0097566)

The University of Hawaii Kapiolani Community College Office of the Vice Chancellor for Administrative Services - Auxiliary & Facilities ServicesManagement is seeking applications for an Administrative and Fiscal Support Specialist position. Please see the information about the position the duties and responsibilities the minimum and desirable qualifications and the job application attachments below:

Position Title:Administrative & Fiscal Support Specialist

Position No:0097566

Hiring Unit:Vice Chancellor for Administrative Services -Auxiliary & Facilities ServicesManagement

Location:Kapiolani Community College

Date Posted:February 3 2026
Closing Date:February:59 PM HST

Bargaining Unit Code:08

Pay Band:A

Reports to:Safety and Security Manager

Salary:Salary schedules and placement information

Full Time/Part Time:Full Time

Temporary/Permanent:Permanent

Introduction:

This position provides administrative and fiscal support to Kapiolani Community Colleges Auxiliary & Facilities Services Department. The Auxiliary & Facilities Services Department is part of Kapiolani Community Colleges Administrative Services Division which administers and provides these Auxiliary & Facilities Services.

Duties and Responsibilities

(Note: ** denotes essential functions)

• **Assists staff members providing guidance and oversight to ensure efficient daily operations.

• **Assists in managing student workers as needed delegating tasks and ensuring productivity.

• **Assists in the offices administrative functions overseeing documentation correspondence and operational workflows to ensure smooth departmental operations.

• Receives and attends training to ensure compliance with applicable laws rules policies procedures and practices especially when offered by the Human Resources and Business Office.

• **Assists in executing the complete preparation processing and submission of all fiscal paperwork related to departmental expenditures & etc ensuring accuracy and adherence to financial procedures.

• Maintains accurate financial records by tracking and managing the departments budget in compliance with institutional policies.

• **Assists in administering and overseeing contract management ensuring proper execution monitoring and compliance with contractual terms.

• Works collaboratively with the Colleges Business Office and HR Department.

• **Assists in executing the complete preparation processing and submission of all human resources paperwork related to hiring onboarding personnel changes & etc. ensuring compliance with HR policies and institutional guidelines.

• **Serves as a back-up in assisting in the oversight of key distribution collection and inventory for campus security ensuring all transactions are properly authorized and documented.

• **Serves as a back-up in overseeing the receipt processing metering and timely distribution of all incoming and outgoing mail and parcels across campus ensuring compliance with postal regulations.

• Assists in overseeing the loaning of contractor keys ensuring proper authorization and record maintenance.

• **Assists in overseeing the management of consumable inventory such as janitorial supplies ensuring adequate stock levels to meet operational needs.

• **Tracks inventory usage assesses supply needs and places orders as necessary to prevent shortages and disruptions.

• Reviews approves and closes work orders in a timely manner ensuring proper documentation and completion.

• **Ensures that all work orders are received and appropriately processed by the Operations Supervisor.

• Performs duties as assigned to ensure efficient work order processing and operational support.

• May serve as the primary point of contact for construction-related updates ensuring that relevant campus stakeholders receive timely and accurate information regarding ongoing and upcoming projects.

• Performs various administrative functions and additional responsibilities as needed to support the department and institution.

• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration Accounting Finance Human Resources Public Administration Construction management or other related field and 1 years of progressively responsible professional experience with responsibilities for administrative fiscal and human resources management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Considerable working knowledge of principles practices and techniques in the area of administrative fiscal and human resources management; as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with administrative fiscal and human resources management.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

• Demonstrated ability to operate a personal computer apply word processing software and Google suite applications.

• If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Desirable Qualifications:

• Familiarity with the Universitys administrative and budgeting policies and procedures.

• Evidence of ability to effectively perform work under conditions of multiple priorities deadlines and interruptions.

• Familiarity and experience with UH policies and procedures and preferably experience with UH accounting and personnel systems.

• Evidence of strong organizational communication and interpersonal skills.

• Evidence of commitment to Kapiolani Community Colleges vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social economic and sustainable advancement of Hawaii and the world.

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) ofat least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
   • Academic record/grade summaries will NOT be accepted
   • Diplomas and copies will NOT be accepted
     

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Kapiolani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV you will need to create an account.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: