Adoptions Officer
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Job Location:
Monthly Salary:
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Are you a good communicator with a great eye for detail
We are seeking an Adoption Officer to work 25 hours per week in the Adoptions Team of the National Records of Scotland (NRS) providing support to adoptees in accessing information and records as well as offering face to face assistance. As part of a collaborative team you will help adoptees and representatives retrieve adoption-related information manage and store records and ensure compliance with document security procedures.
We are a small friendly team responsible for registering all the adoption and parental court orders received from Scottish Courts. You will work confidently on your own and collaboratively as part of the team producing highly accurate work.
Responsibilities
- Retrieving original birth certificates and adoption orders.
- Schedule and lead face-to-face appointments with adoptees or their nominated representatives.
- Support intake of adoption records from Scottish courts.
- Maintain highly accurate reporting and statistics.
- Handle retransmission of records and general mailbox administration responding to sensitive and confidential correspondence daily.
- Register Adoption Orders Parental Orders and Foreign Adoption Orders.
- Process Extract orders through World Pay and produce initial Adoption Orders.
- Produce RCE (Register of Corrected Entries) for Change of name and complete additional ad hoc duties as required
Responsibilities
- Connections and communication A
- Adaptability to change A
- Working together Level 1
- Making effective decisions Level 1
- Managing a quality service Level 1
Apply online providing a CV and Supporting Statement (of no more than 750 words) which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.
If invited for further assessment this will consist of an interview and a short 5 minute presentation.
Artificial Intelligence (AI) tools can be used to support your application but all statements and examples provided must be truthful factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see ourcandidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
Assessments are scheduled for w/c 2 March 2026 however this may be subject to change.
Qualifications
National Records of Scotland (NRS) is Scotlands record keeper. Our purpose is to collect preserve and produce information about Scotlands people and history and make it available to inform current and future generations. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
NRS is a Non-Ministerial Department of theScottish Government & and our staff are partUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of the UK Civil Service we uphold theCivil Service Nationality Rules.
Our standard hours are 35 hours per week we offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for please contact us.
For further information about this role please contact Florence Aitken at
Required Experience:
Unclear Seniority
Key Skills
- CCTV
- Federal Agencies
- Customer Service
- Clearance
- Facility
- Suspicious Activity
- Property Damage
- Public Safety
- Daily Operations
- Professional Development
- Access Control
- Communication
- General Public
- Procedures
- Powerpoint
